Enrichment · Arts and Creativity

Every episode,
readable too.

A podcast without a transcript leaves out listeners who are Deaf or hard of hearing, and anyone who would rather read or search. Log each episode’s speakers, how the transcript was made, a quick word-by-word accuracy check, where it is posted and eight checks. The organizer measures accuracy and posting lag and shows what each episode still needs.

Add an episodeWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with the Caveat Academy pass and Whole-school licenses. Or get it in the Arts & Creativity collection, $69 for 38 items.

Episodes

The worked example is made up: three episodes of a student news podcast. Saved on this device only.

Loading the episode form. If nothing appears, turn on JavaScript.

What you get

Enrichment · Arts & Creativity$5

What you finish with
A record per episode: number, title, date, length, speakers with labels and roles, how the transcript was made, words spot-checked and errors found, the date and format it was posted and eight accessibility checks. Works out accuracy and days to post; shows the share of episodes with a transcript; flags no transcript (WCAG 1.2.1), unedited automatic captions, accuracy under 99 percent, a short spot-check, late posting, PDF or image formats and missing speaker labels.
Who it is for
Student podcast and media teams, their advisors, school communications staff and independent podcasters.
Format
Browser organizer with a saved record per episode. Prints one episode’s checklist, every episode in a table or a blank checklist; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with the Caveat Academy pass and Whole-school licenses. Also in the Arts & Creativity collection ($69) and the Enrichment Suite pass ($119), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Arts & Creativity space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add the episode and its speakers as you publish.
  2. Make or fix the transcript, then spot-check a few minutes word by word.
  3. Enter words checked and errors found.
  4. Post it as a text page next to the player.
  5. Tick the eight checks and fix what is flagged.

Add an episode

Transcripts and accessibility

What a good transcript includesWhoA label at every changeof speakerNames spelled as thepeople spell themWhatEvery spoken word,cleaned of stumbles onlyif it says soMeaningful sounds inbrackets: [laughter]WhereA text web page, linkednext to the playerHeadings and timestampsevery few minutesWhat a good transcript includesWhoA label at every change of speakerNames spelled as the people spell themWhatEvery spoken word, cleaned of stumbles onlyif it says soMeaningful sounds in brackets: [laughter]WhereA text web page, linked next to the playerHeadings and timestamps every few minutes
Transcripts serve listeners who are Deaf or hard of hearing first, and also anyone searching, skimming or listening in a second language.

The standard

Web Content Accessibility Guidelines (WCAG) 2.1 and 2.2, success criterion 1.2.1, level A: for prerecorded audio-only content, provide a text alternative that presents equivalent information. For a podcast, that is a transcript.

Measuring accuracy

Accuracy here is the share of words in your spot-check that match the audio: (words minus errors) divided by words. Caption quality guides commonly set 99 percent as the target; automatic captions on clear speech often land well below it, especially on names.

Make it usable

A transcript in an image cannot be read by a screen reader at all, and many PDFs are hard to navigate. A plain web page with headings, speaker labels and timestamps is the easiest for everyone, and it helps the episode turn up in search.

Sources

  1. W3C (2023). Web Content Accessibility Guidelines (WCAG) 2.2, Success Criterion 1.2.1 Audio-only and Video-only (Prerecorded), and Understanding 1.2.1 (w3.org/WAI).
  2. W3C Web Accessibility Initiative, Transcripts: making audio and video media accessible (w3.org/WAI/media/av/transcripts).
  3. Described and Captioned Media Program, Captioning Key: quality guidelines, including accuracy (dcmp.org).
  4. Federal Communications Commission, Closed captioning quality standards: accuracy, synchronicity, completeness and placement (fcc.gov).

The worked example is made up. Accuracy here is your own spot-check, not a certified measure, and this organizer is not legal advice about accessibility obligations. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.