Teaching · For Teachers

Every booklet out, every booklet back, every irregularity reported.

Work through the steps before, during and after a secure test, count the secure materials out and back in, and log anything unusual as it happens. The summary reconciles the count and lists what has to be done before the session closes.

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$5one-time · every device you sign in on
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Included with Caveat Classroom and Whole-school licenses. Or get it in the For Teachers toolkit, $79 for 72 items.

The security checklist

One checklist per testing session, keyed by a session code. Students in the irregularity log are recorded by code. The example is made up.

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What you get

Teaching · For Teachers$5 · included with Classroom and Whole-school licenses

What you finish with
For each session, before, during and after steps, a materials reconciliation and an irregularity log, with a summary of what is open and what still has to be reported.
Who it is for
Building test coordinators, test administrators and proctors, and teachers giving common or benchmark assessments.
Format
Browser checklist with an irregularity table. Several saved records; printed with the summary or as a blank proctor checklist; CSV with one row per session; export and import a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the For Teachers toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Teachers space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
Drawn for this page. Test security comes down to three habits: locked materials, everything counted out and back, and nothing personal at the desks.

How to use it

  1. Start a record with a session code and the test date.
  2. Before the test, work through training, agreements, storage, the room, accommodations and devices.
  3. Count the secure items out to the room.
  4. During the test, mark each step and log anything unusual straight away.
  5. Count items back in, close online sessions, report irregularities and read the summary before you leave.

Start a session

What the checklist is for

Why security matters

Scores are only useful when every student took the same test under the same conditions. Lost booklets, photographed items or prompting during the test can invalidate scores for a room or expose items that cost a great deal to replace. The steps here follow the common ground of state and publisher test security guidance: trained staff, locked and counted materials, active proctoring and prompt reporting.

Irregularities

An irregularity is anything that departs from the standard administration: a device in use, a student given the wrong accommodation, a missing booklet, an interrupted session. Recording it at the time, with what was done, and reporting it the same day protects students and staff.

What this form is not

For state tests, the state’s test administration and security manual governs and may require its own forms. This checklist does not replace them. Records use codes, never names, and stay in this browser.

Sources

  1. Council of Chief State School Officers and Association of Test Publishers (2013). Operational Best Practices for Statewide Large-Scale Assessment Programs (test security chapters).
  2. National Council on Measurement in Education (2012). Testing and Data Integrity in the Administration of Statewide Student Assessment Programs.
  3. American Educational Research Association, American Psychological Association, & National Council on Measurement in Education (2014). Standards for Educational and Psychological Testing (chapter on test administration and security).
  4. Family Educational Rights and Privacy Act, 34 CFR Part 99.

The example session is made up. The checklist supports a secure administration; your state or publisher manual governs where it differs. Support: team@caveatacademic.com.