Teaching · Special Education

Every device, who has it, and what needs fixing before it lets a student down.

List the AAC tablets, remote microphones, switches and laptops in your program with their asset tags, the student each one is assigned to and the next check date. Log each problem and repair. The summary tells you what is overdue, what is broken and which student needs a loaner today.

Start an inventory What you get

$19one-time · every device you sign in on

Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Special Education toolkit, $99 for 100 items.

The inventory and log

One record per program, room or building, by a short code. Devices are assigned to student codes, never names. The example is made up.

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What you get

Teaching · Special Education$19 · included with Classroom and Whole-school licenses

What you finish with: For each program or room, a device list and a maintenance log, with a summary as of the inventory date: checks overdue or due in two weeks, devices not fully working, open repairs, warranties ending within 90 days, devices not assigned and chargers missing.
Who it is for: Assistive technology specialists, special education teachers, speech-language pathologists and program staff who look after devices students use every day.
Format: Browser inventory with a device table and a maintenance log. Several saved records; printed with the summary or as a blank paper form; CSV of the device table; export and import a file.
Access: $19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Special Education toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives: The Special Education space in Caveat Teaching.
Support: Questions about an order, access or a correction: team@caveatacademic.com.

Drawn for this page. A device that is not charged, not checked or not back from repair is a student without their way to take part.

How to use it

Start a record with a program, room or building code and today’s date.
Set how often devices are checked and whether they go home.
Add one row per device: kind, asset tag, student code, condition, next check, charger and warranty end.
Log every problem and repair with the asset tag, and mark it resolved when it is.
Each week, use Copy to a new date and read the summary: overdue checks and broken devices first.

Start an inventory

What the inventory is for

Why it matters

Under IDEA, assistive technology services include selecting, maintaining, repairing and replacing devices, and coordinating them with other services. A remote microphone with a dead battery or an AAC tablet out for repair is a student who cannot hear the lesson or say what they need, so the summary puts those first.

Home use

When an IEP team decides a student needs a school-purchased device at home to receive a free appropriate public education, the student takes it home. A signed care agreement keeps expectations clear about charging, cases and what to do when something breaks.

Two titles, one record

The catalog listed an assistive technology device inventory and an assistive technology maintenance log. Repairs only make sense against the device list, so one page holds both. Devices are tied to student codes, never names, and everything stays in this browser.

Sources

Individuals with Disabilities Education Act regulations, 34 CFR 300.5 (assistive technology device), 300.6 (assistive technology service, including maintaining, repairing and replacing devices), 300.105 (availability, and use at home when the IEP team decides it is needed).
QIAT Leadership Team. Quality Indicators for Assistive Technology Services (qiat.org), on implementation and management of devices.
American Speech-Language-Hearing Association. Practice Portal: Augmentative and Alternative Communication; and Hearing Assistive Technology (asha.org/practice-portal).
Family Educational Rights and Privacy Act, 34 CFR Part 99.

The example inventory is made up. The page keeps records a program already holds; it does not decide which devices a student needs and holds no state or district rules. Support: team@caveatacademic.com.