Advancement · School Operations

Walk the building.
Close the loop.

A walk-through finds the exit sign that is out; the work order makes sure someone fixes it. Mark twelve checks area by area, turn each issue into a work order with an owner and a date, and see what is still open at the next walk.

Start a walk-throughWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Your walk-throughs

The worked example is made up: an east-wing walk with an exit sign out, a propped fire door closed the same day and two other orders open. Saved on this device only.

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What you get

Advancement · School Operations$5 · included with Classroom and Whole-school licenses

What you finish with
A record per walk-through: building, area, date and who walked it, twelve safety and condition items marked OK, issue or not applicable, and work orders with priority, owner, due date and date closed. Counts issues, open orders and overdue orders; flags any life-safety issue, urgent orders still open, overdue orders and stained tiles that point to leaks.
Who it is for
School facilities leads, custodial supervisors, principals and assistant principals, and charter and private school operations staff.
Format
Browser checklist with a saved record per walk-through. Prints a walk-through with its work orders, every walk-through in a table or a blank form for the clipboard; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Walk one area at a time with the form open.
  2. Mark each item; note the room for every issue.
  3. Turn each issue into a work order with an owner and date.
  4. Close orders as they are fixed.
  5. Start the next walk from the open list.

Start a walk-through

Three clocks

Three kinds of finding, three clocksLife safety: todayExits, exit signs andlightsFire doors andextinguishersAEDs and alarmsHealth and hazard: this weekLeaks and stained tilesExtension cords, blockedpanelsBroken play equipmentCondition: on the schedulePaint, flooring,fixturesSupplies and signageGroundsThree kinds of finding, three clocksLife safety: todayExits, exit signs and lightsFire doors and extinguishersAEDs and alarmsHealth and hazard: this weekLeaks and stained tilesExtension cords, blocked panelsBroken play equipmentCondition: on the schedulePaint, flooring, fixturesSupplies and signageGrounds
Your fire marshal, state and district set the official inspection schedule. A regular walk-through between those inspections catches problems while they are small.

Fire extinguishers and exits

Fire codes call for a monthly visual check of extinguishers and yearly service by a qualified technician, exit routes kept clear and unlocked from the inside, and fire doors that close and latch on their own. A door wedged open defeats the whole fire separation.

Records matter

A dated record of walk-throughs and closed work orders shows inspectors, insurers and the board that problems are found and fixed. Export it each term and keep it with the facilities files.

Sources

  1. National Fire Protection Association. NFPA 10: Portable Fire Extinguishers and NFPA 101: Life Safety Code, educational occupancies (nfpa.org).
  2. U.S. Environmental Protection Agency. Indoor Air Quality Tools for Schools walkthrough checklist (epa.gov).
  3. National Electrical Code (NFPA 70), 110.26: working space around electrical equipment.
  4. U.S. Consumer Product Safety Commission. Public Playground Safety Handbook (cpsc.gov).

The worked examples are made up. This checklist supports, and does not replace, inspections by the fire marshal, the district and licensed contractors. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.