Academics · Subject Resources

Write it down the day it happens.

Schools act faster on a dated, factual record than on a general worry. Add each incident the day it happens: where, what was said or done, who saw it, what you saved and who you told. The organizer keeps them in order, shows what is still unreported or overdue, and prints a one-page summary to send with your report.

Add an incidentWhat you get

Incidents

The worked example is made up: a hallway incident, a group chat with an edited photo and a threat on the bus. Use initials or roles for everyone. Saved on this device only.

Loading the incident form. If nothing appears, turn on JavaScript.

What you get

Academics · Subject ResourcesFree

What you finish with
A record per incident: date, time, place, kind, what happened, who did it and who saw it, injuries or damage, whether it targeted a protected characteristic, evidence saved, who it was reported to and when, what the school said, a follow-up date and five steps. Works out days to report and overdue follow-ups; counts incidents, those in the last 30 days and those unreported; prints a dated summary for the school; flags threats, unreported incidents, online incidents with no screenshots, overdue follow-ups, protected-characteristic harassment and injuries.
Who it is for
Parents and caregivers of a student being bullied, and students in middle and high school who want their own record.
Format
Browser log with a saved record per incident. Prints one incident, a summary of every incident for the school, all of them in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
Free. No account, no sign-in and nothing to install. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Subject Resources space in Caveat Academics.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Write each incident down the day it happens, as facts.
  2. Save screenshots and photos before anything is deleted.
  3. Report it to the school by email.
  4. Set a follow-up date and ask what was done.
  5. Print the summary and attach it when you go to the principal.

Add an incident

Getting a response

From incident to a written answer1Write it down that dayDate, place, words used, whosaw. Facts, not feelings.2Save the evidenceScreenshots with names anddates; photos of any injury.3Report in writingA short email to the teacheror principal, with the facts.4Ask for the policyHow the school investigatesand how it will tell you.5Set a follow-up dateAbout a week out. Ask what wasdone.6Go up a level if neededPrincipal, then the districtoffice, in writing.From incident to a written answer1Write it down that dayDate, place, words used, who saw. Facts,not feelings.2Save the evidenceScreenshots with names and dates; photosof any injury.3Report in writingA short email to the teacher orprincipal, with the facts.4Ask for the policyHow the school investigates and how itwill tell you.5Set a follow-up dateAbout a week out. Ask what was done.6Go up a level if neededPrincipal, then the district office, inwriting.
Every state has an anti-bullying law or policy, and most require schools to have a written procedure. The school’s own policy says who investigates and how fast.

Ask how they are doing

Students often stop telling adults about bullying when every conversation turns into questions about what happened. Ask about sleep, lunch, the bus and friends as well. Signs that a student is struggling, such as not wanting to go to school or giving things away, are worth a call to a doctor or a counselor.

When it is harassment

When bullying targets a student’s race, color, national origin, sex or disability, it can be harassment that schools must respond to under federal civil rights laws. Families can file a complaint with the U.S. Department of Education’s Office for Civil Rights, generally within 180 days.

Sources

  1. StopBullying.gov (U.S. Department of Health and Human Services). What you can do, laws and policies, and cyberbullying (stopbullying.gov).
  2. U.S. Department of Education, Office for Civil Rights. Dear Colleague Letter on harassment and bullying (2010) and how to file a complaint (ed.gov/ocr).
  3. Centers for Disease Control and Prevention. Preventing bullying (cdc.gov/youth-violence).
  4. 988 Suicide & Crisis Lifeline (988lifeline.org).

The worked example is made up. This organizer keeps a record; it is not legal advice, and it does not replace telling the school. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.