Enrichment · Passion Projects

Know what to buy
before the first camper arrives.

Running out of glue sticks in week two is annoying; running out of sunscreen or bandages is a problem. Count each material, say how many one camper uses and for how many weeks, and add a spare margin. The page works out what you need and what to order, and five safety checks catch expired, unlabelled or badly stored supplies.

Count the first materialWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Passion projects kit, $39 for 48 items.

Materials

The worked example is made up: four materials for 60 campers over four weeks. Saved on this device only.

Loading the material form. If nothing appears, turn on JavaScript.

What you get

Enrichment · Passion Projects$19

What you finish with
A record per material: activity area, used up or returned, how many one camper needs, campers, weeks, a spare percentage, how many are on hand, where it is kept and five safety checks. Works out what you need and the shortfall; totals materials short and units to buy; flags each shortfall with its working and every safety check not yet met.
Who it is for
Camp directors and program leads, after-school and summer program staff, and the counselors who run the supply room.
Format
Browser inventory with a saved record per material. Prints one material, the whole list as an order sheet or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Passion projects kit ($39) and the Enrichment Suite pass ($119), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Passion Projects space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Count one bin or shelf at a time and add each material.
  2. Say whether it gets used up or comes back, and how many one camper needs.
  3. Enter campers, weeks and a spare margin; the shortfall appears in the panel.
  4. Work through the five safety checks, marking does not apply where they do not fit.
  5. Print the whole list and order everything that is short.

Count the first material

How the order is worked out

From the supply room to a shopping list1CountWhat is on the shelf today, bybin or shelf.2RateHow many one camper uses aweek, or at a time.3MultiplyCampers × rate × weeks foranything used up.4Add spare10 to 20 percent for spills,breakage and new campers.5SubtractNeed minus on hand is what toorder.6Check safetyDates, data sheets, allergens,locks and ages.From the supply room to a shopping list1CountWhat is on the shelf today, by bin orshelf.2RateHow many one camper uses a week, or at atime.3MultiplyCampers × rate × weeks for anything usedup.4Add spare10 to 20 percent for spills, breakageand new campers.5SubtractNeed minus on hand is what to order.6Check safetyDates, data sheets, allergens, locks andages.
Worked example: 60 campers × 2 glue sticks a week × 4 weeks = 480; plus 10 percent spare = 528; minus 300 on hand = 228 to order.

Used up versus returned

Glue, paper, sunscreen and bandages are used up, so you need enough for every week. Balls, scissors and paddles come back, so you need enough for the busiest moment, plus spares for loss and breakage. The page multiplies by weeks only for used-up items.

Why the spare margin

Late sign-ups, spills and broken items always happen. Ten percent covers most supplies; use more for things that break or go missing, and less for costly items you can reorder quickly.

The safety checks

First aid supplies and sunscreen carry expiration dates. Paints, glues and cleaners come with Safety Data Sheets that staff should be able to find. Label allergens such as latex and nuts, keep chemicals locked and away from food, and follow age labels on craft and sports supplies.

Sources

  1. Occupational Safety and Health Administration: Hazard Communication Standard, Safety Data Sheets (osha.gov).
  2. U.S. Food and Drug Administration: Sunscreen, how to help protect your skin from the sun; sunscreen expiration dates (fda.gov).
  3. American Red Cross: Make a first aid kit (redcross.org).
  4. American Camp Association: Accreditation standards and camp health resources (acacamps.org).
  5. Centers for Disease Control and Prevention: Sun safety (cdc.gov).

The worked example is made up. Follow your camp’s health, safety and purchasing rules. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.