Teaching · Special Education

Every video, call and assembly, with captions someone has checked.

List each kind of audio and video the student meets, how it is captioned or transcribed and who arranges it. The summary shows where the student still misses sound, which automatic captions nobody has checked, and which live settings need a person captioning or interpreting.

Start a captioning planWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the New special education teacher kit, $39 for 31 items.

The captioning plan

One plan per student, updated each term. Use initials or a code, never a name. The example is made up.

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What you get

Teaching · Special Education$12 · included with Classroom and Whole-school licenses

What you finish with
For each student, a media table with access type, accuracy and owner, and classroom habits, with the gaps in access listed.
Who it is for
Teachers of the deaf and hard of hearing, special education and classroom teachers, and the IEP or 504 teams that plan accommodations.
Format
Browser form with a media table. Several saved records; printed with the summary or as a blank form; CSV of the media table; export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the New special education teacher kit ($39) and the Special Education toolkit ($99), and 2 more bundles. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Special Education space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
Drawn for this page. Captions turn sound into text the student can read at the same moment, as long as they are accurate and on.

How to use it

  1. Start a record with the student’s initials or a code.
  2. Note why the student needs captions and what works best.
  3. Add a row for each kind of audio or video, with how it is made accessible and who arranges it.
  4. Check automatic captions for accuracy and mark the result.
  5. Mark the classroom habits, then close the gaps the summary lists.

Start a captioning plan

What the plan is for

Quality matters

Good captions are accurate, keep pace with the speech, include everything said and important sounds, and show who is speaking. Automatic captions have improved but still miss names, subject terms and numbers, especially with several speakers. Checking a few minutes before class tells you whether they are good enough or need fixing.

Live settings

Discussion, video calls and assemblies are the hardest settings to caption. Live captioning by a trained person, called CART, or a sign language interpreter gives access where automatic captions break down. Schools must provide communication that is as effective for students with disabilities as for others.

Two titles, one plan

The catalog listed a captioning accommodation organizer and a captioning and transcription organizer. Both plan the same access, so one page holds both. Records use a code, never a name, and stay in this browser.

Sources

  1. Described and Captioned Media Program. DCMP Captioning Key: guidelines for accurate, synchronous, complete captions (dcmp.org).
  2. W3C. Web Content Accessibility Guidelines (WCAG) 2.1, Success Criteria 1.2.1 (audio-only alternatives), 1.2.2 (captions, prerecorded) and 1.2.4 (captions, live).
  3. Americans with Disabilities Act Title II regulations, 28 CFR 35.160 (effective communication), and the U.S. Department of Justice 2024 rule adopting WCAG 2.1 Level AA for state and local government web content and mobile apps.
  4. Individuals with Disabilities Education Act regulations, 34 CFR 300.324(a)(2)(iv) (communication needs of a child who is deaf or hard of hearing); Section 504 regulations, 34 CFR 104.33.
  5. Family Educational Rights and Privacy Act, 34 CFR Part 99.

The example student is made up. The plan organizes captioning and transcription; it does not decide accommodations, which belong to the IEP or 504 team. Support: team@caveatacademic.com.