Advancement · School Operations

Every desk counted.
Every risk on the list.

Furniture budgets get written from guesses, and safety problems hide in plain sight: a cracked chair still in rotation, a tall bookcase nobody anchored, a room with no desk a wheelchair fits under. Count each room’s furniture by condition. The inventory totals the replacement budget, lists rooms without an accessible work surface and flags what has to come out of service now.

Add a furniture lineWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Furniture by room

The worked example is made up: 28 desks and 28 chairs in room 114, and two bookcases in room 116, one cracked and neither anchored. Costs are examples. Saved on this device only.

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What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per furniture line: room, item, quantity, asset tags, height, adjustability, counts in good, fair, poor and out-of-service condition, year bought, replacement cost and five safety checks. Works out units and dollars to replace; totals the replacement budget, counts out-of-service units and lists rooms with no accessible work surface marked; flags counts that do not add up, out-of-service and poor units, unanchored tall storage, odd seat heights and furniture past its expected life.
Who it is for
Facilities and operations staff, principals and office managers in schools and districts.
Format
Browser inventory with a saved record per furniture line. Prints one line, the full inventory in a table or a blank room sheet; downloads a spreadsheet (.csv) for a budget or asset system; exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Walk one room at a time with a tape measure.
  2. Count each item type by condition.
  3. Measure seat and desk heights once per set.
  4. Pull out-of-service units and anchor tall storage that day.
  5. Export the spreadsheet for the budget request.

Add a furniture line

Sizes

Sizes worth checkingWhatRangeWhyAccessible work surface28 to 34 in high2010 ADA Standards, with knee spaceKnee clearance under it27 in high or moreRoom for a wheelchair userSeat to desk topAbout 10 to 11 inElbows near desk heightAisles36 in wide or moreAn accessible route through the roomTall storageAnchored if taller than deepTip-over preventionSizes worth checkingAccessible work surfaceRange: 28 to 34 in highWhy: 2010 ADA Standards, with knee spaceKnee clearance under itRange: 27 in high or moreWhy: Room for a wheelchair userSeat to desk topRange: About 10 to 11 inWhy: Elbows near desk heightAislesRange: 36 in wide or moreWhy: An accessible route through the roomTall storageRange: Anchored if taller than deepWhy: Tip-over prevention
Accessible surfaces: the ADA Standards ask that at least 5 percent of work surfaces in a space, and at least one, meet the range. Seat-to-desk spacing is common ergonomic guidance, not a rule.

Expected life

The organizer flags furniture past a typical service life: about 12 years for student chairs, 15 for desks, 20 for tables and teacher desks and 25 for storage. These are planning figures, not rules; condition counts decide what actually gets replaced.

Tip-overs

Furniture and televisions that tip over injure thousands of children a year, mostly at home but also in classrooms where students climb shelves or pull open heavy drawers. Anchoring tall storage to the wall is cheap and permanent.

Sources

  1. U.S. Department of Justice. 2010 ADA Standards for Accessible Design, sections 226 and 902 (work surfaces) and 403 (accessible routes) (ada.gov).
  2. U.S. Consumer Product Safety Commission. Anchor It: furniture and TV tip-over prevention (cpsc.gov).
  3. National Center for Education Statistics. Planning Guide for Maintaining School Facilities (NCES 2003-347).
  4. BIFMA. Educational seating and desk guidelines and ANSI/BIFMA X5.1 testing for durability.

The worked example is made up and its costs are examples. Accessibility and safety codes that apply to a building are set by federal, state and local law; this inventory is a working tool, not an inspection. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.