Teaching · Related Services

The whole class goes,
and the route is ready.

Plan each trip with the venue, the ride, the stops and the people. Anything not yet confirmed, any stop on gravel, grass or steps, and the days left are flagged, so the student is on the bus and in every room with the class.

Plan a tripWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Trip plans

The worked example is a made-up museum trip for a fourth grader who uses a power wheelchair. Plans save as you type and stay in this browser.

Loading the trip plan form. If nothing appears, turn on JavaScript.

What you get

Teaching · Related Services$5 · included with Classroom and Whole-school licenses

What you finish with
A plan per trip: student code, how they move and the equipment going along; seven venue questions marked Confirmed, Not yet or N/A with who you spoke to; the vehicle, tie-downs, lift training and ride time; each stop with distance and ground; staff, medicines, evacuation and family; plan B; flags for open items and rough ground; a countdown; printouts, a blank form, a spreadsheet and an export file.
Who it is for
School physical and occupational therapists, special education teachers, case managers and the teachers organizing a trip.
Format
Browser checklist with any number of saved trip plans. Prints a plan for the staff on the trip, all plans or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Start a plan as soon as the trip is on the calendar.
  2. List the equipment going along and book an accessible vehicle for both ways.
  3. Call the venue about the exact date and mark each answer.
  4. Add every stop in order with the distance and the ground; rough ground is flagged.
  5. Name who stays with the student, check the safety items, write plan B and print a copy for the trip.

Plan a trip

Planning backwards from the bus

Four check points before the bus leaves3 weeks outBook the lift busAsk the family1 week outCall the venueWalk the route on the mapDay beforeCharge the chairPack meds and planOn the dayCheck tie-downsStay with the classFour check points before the bus leaves3 weeks outBook the lift bus · Ask the family1 week outCall the venue · Walk the route on the mapDay beforeCharge the chair · Pack meds and planOn the dayCheck tie-downs · Stay with the class
Venues change: an elevator under repair or a path regraveled since last year is the usual surprise. Asking about the exact date catches most of it.

With the class

Section 504 and the ADA cover field trips like any other school activity: a student with a disability takes part with classmates, which rules out leaving them behind or sending them on a separate trip when an accessible way exists. Planning early is what makes that possible.

Riding safely

A student who rides in a wheelchair is safest in a chair built for transport, facing forward, held by a four-point tie-down and wearing a lap and shoulder belt fastened to the vehicle, not the chair. The student’s physical therapist and the transportation office can confirm the setup for that chair.

Sources

  1. U.S. Department of Education, Office for Civil Rights. Protecting Students with Disabilities: Frequently Asked Questions About Section 504 (ed.gov), on nonacademic and extracurricular activities.
  2. Code of Federal Regulations, 34 CFR 104.37, nonacademic services under Section 504.
  3. National Highway Traffic Safety Administration. Guideline for the Safe Transportation of Pre-school Age Children in School Buses (nhtsa.gov), wheelchair securement and occupant restraint.
  4. RESNA. WC-4:2017 Section 19: Wheelchairs Used as Seats in Motor Vehicles (WC19).

The worked example is made up. This checklist supports planning; the student’s IEP or 504 plan, the district’s transportation office and the venue decide the details. Your plans stay on this device until you print or export them. Support: team@caveatacademic.com.