Enrichment · Passion Projects

Think it through
before the bus leaves.

List the trip’s hazards, from the river path to bus loading, and give each a likelihood, a severity and a control. The checklist scores them, checks your adults against the district’s ratio and keeps the preparation in front of you until the day.

Add a tripWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Passion projects kit, $39 for 34 items.

Trips

The worked example is made up: a middle school science trip with a river walk, one adult short of the district ratio and one hazard with no control yet, and a kindergarten orchard visit already done. Records save on this device only.

Loading the trip form. If nothing appears, turn on JavaScript.

What you get

Enrichment · Passion Projects$5 · included with Classroom and Whole-school licenses

What you finish with
A record per trip with destination, date, grades, students, adults, the district ratio, transport, water and overnight; each hazard with likelihood, severity, a 1-to-9 score and its control; nine preparation checks; students per adult and the high scores; flags for the ratio, high-scoring and uncontrolled hazards, water without a hazard entry and open checks within a week.
Who it is for
Teachers, club and activity advisors, coaches and administrators who plan and approve trips.
Format
Browser checklist with a saved record per trip. Prints the risk assessment to attach to the trip request, every trip or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Passion projects kit ($39) and the Enrichment Suite pass ($119), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Passion Projects space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add the trip with your district’s ratio.
  2. Walk the day in your head, start to finish, and list what could go wrong.
  3. Give each hazard a likelihood, a severity and a control.
  4. Work the nine preparation checks.
  5. Print it and attach it to the trip request for approval.

Add a trip

Controls through the day

Where controls happen on the dayBeforePermission formsand health needsRatio and adultrolesSite and routecheckedWeather decisionpointTravelCount on and offthe busSeating chartRoster in everyadult’s handOn siteBuddy pairsCount at everychange of placeOne meeting pointeveryone knowsAfterFinal count beforeleavingNotes on what tochange next timeWhere controls happen on the dayBeforePermission forms and health needsRatio and adult rolesSite and route checkedWeather decision pointTravelCount on and off the busSeating chartRoster in every adult’s handOn siteBuddy pairsCount at every change of placeOne meeting point everyone knowsAfterFinal count before leavingNotes on what to change next time
Most incidents on trips happen at transitions: boarding, entering a new room, lunch, leaving. That is where the counts go.

Likelihood times severity

Scoring each hazard from 1 to 3 for how likely it is and 1 to 3 for how bad it would be gives a score from 1 to 9. It is a way to decide where attention goes, not a precise measure: a 6 or 9 needs a strong control and a second look, and anything with no control yet is unfinished whatever its score.

Ratios and policy

Districts and schools set their own adult-to-student ratios for trips, often stricter for younger students, overnight trips and trips near water, and their own rules for volunteers and drivers. Enter your district’s number; the checklist only does the arithmetic.

Sources

  1. Centers for Disease Control and Prevention. Voluntary Guidelines for Managing Food Allergies in Schools and Early Care and Education Programs, including field trips (cdc.gov).
  2. American Red Cross. Water safety guidance for groups and supervision near water (redcross.org).
  3. Occupational Safety and Health Administration. Hazard identification and assessment: likelihood and severity in a risk matrix (osha.gov).
  4. National Highway Traffic Safety Administration. School bus safety: loading and unloading zones (nhtsa.gov).

The worked example is made up. Your district’s trip policy, ratios and approval process come first. Nothing you type is sent to Caveat; use first names or initials if you list students with health needs. Support: team@caveatacademic.com.