Advancement · Grants & Funding

Read the award
before you spend it.

Winning the grant is the start of a contract. The award agreement sets what you may spend, when you report, how you are paid and what happens if you are late. Enter the terms here, mark what you understand and what to ask the funder, and keep every report date in front of you.

Review an awardWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Grant writer’s desk, $49 for 32 items.

Your awards

The worked example is made up: a $180,000 federal pass-through literacy grant paid by reimbursement with an 18% indirect rate to query, and a foundation residency with a 50% match. Saved on this device only.

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What you get

Advancement · Grants & Funding$12 · included with Classroom and Whole-school licenses

What you finish with
A record per award: funder and type, amount, period, payment method, indirect rate and agreement, match, every report with its due date and kind, and twelve terms marked understood or to ask about. Works out the months, the match in dollars and the next report; flags close reports, reimbursement cash flow, indirect rates over the federal de minimis, single audit and retention rules, and acknowledgment.
Who it is for
Grant managers, business officers, principals and nonprofit staff who receive and manage grant awards.
Format
Browser organizer with a saved record per award. Prints one award’s review and report calendar, every award in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Grant writer’s desk ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Grants & Funding space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Enter the funder, amount, period and payment method.
  2. Add every report and its due date.
  3. Read the agreement for the twelve terms.
  4. Ask the funder about anything unclear, before signing.
  5. Put the report dates on the team calendar.

Review an award

Terms to read twice

Three kinds of term to read twiceMoneyAllowable costs andbudget changesAdvance or reimbursementIndirect rate and matchReportingEvery report and its duedateWhat late reports costRecords kept, for howlongControlPrior approvals andprocurementEquipment and ownershipof workTermination and closeoutThree kinds of term to read twiceMoneyAllowable costs and budget changesAdvance or reimbursementIndirect rate and matchReportingEvery report and its due dateWhat late reports costRecords kept, for how longControlPrior approvals and procurementEquipment and ownership of workTermination and closeout
Federal awards follow the Uniform Guidance, 2 CFR 200, as revised in 2024. Foundation agreements are shorter but just as binding.

Reimbursement and cash

A reimbursement grant pays you back after you spend and claim, so the organization carries the costs for a month or two. Budget that cash before the first invoice, and submit claims on a steady schedule.

Federal rules in 2024

The 2024 revision of the Uniform Guidance raised the de minimis indirect rate to 15%, the equipment threshold to $10,000 and the single audit threshold to $1,000,000 in federal expenditures, for awards and fiscal years after October 1, 2024.

Sources

  1. Office of Management and Budget. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200, as revised April 2024 (ecfr.gov).
  2. U.S. Department of Education. Education Department General Administrative Regulations (EDGAR) (ed.gov).
  3. National Council of Nonprofits. Government grants and contracts resources (councilofnonprofits.org).
  4. Candid. Managing a grant learning resources (candid.org).

The worked examples are made up. The agreement and the funder’s guidance decide; this page organizes your review and is not legal or accounting advice. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.