Advancement · Grants & Funding

Show partners who
will actually do the work

Funders read partnership sections for proof: who does what, what each partner brings and whether it is in writing. Enter each partner’s role, contribution, in-kind value and how they committed, then your history, decision process and plans after the grant. The tool puts the section together in plain sentences, counts it against the word limit and flags vague roles and verbal promises.

Add a proposalWhat you get
$12one-time · every device you sign in on
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Included with Caveat Classroom and Whole-school licenses. Or get it in the Grant writer’s desk, $49 for 62 items.

Partnership sections

The worked example is made up: a summer reading partnership with signed agreements, a health fair resting on letters of support and a new idea. Saved on this device only.

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What you get

Advancement · Grants & Funding$12 · included with Classroom and Whole-school licenses

What you finish with
A record per proposal: the project, lead organization, funder and word limit; a row per partner with role, contribution, in-kind value and commitment type; history, decision process, meeting rhythm, what continues and six checks; written commitments, in-kind total and the word count; the assembled section and a partner commitment tracker to print.
Who it is for
Grant writers, program directors, school and district grant teams and nonprofit staff writing joint proposals.
Format
Browser tool with a saved record per proposal. Prints the partnership section, a commitment tracker, the record, every proposal in a table or a blank worksheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Grant writer’s desk ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Grants & Funding space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Enter the project and the word limit.
  2. Add a row per partner: role, contribution, value.
  3. Note how each partner committed.
  4. Describe history, decisions and what lasts.
  5. Print the section and collect the letters.

Add a proposal

Commitments a reader can trust

What a grant reader looks for in a partnership1WhoEach partner by name, with onecontact2Does whatA task, the people and howoften3Brings whatStaff time, space, data ormoney, with a value4In writingA letter of commitment thatmatches the text5Decides howWho leads, how often you meet,how problems get solved6LastsWhat continues when the grantendsWhat a grant reader looks for in a partnership1WhoEach partner by name, with one contact2Does whatA task, the people and how often3Brings whatStaff time, space, data or money, with avalue4In writingA letter of commitment that matches thetext5Decides howWho leads, how often you meet, howproblems get solved6LastsWhat continues when the grant ends
A partnership reads as real when every partner has a task, a contribution and a signature that agree with each other.

Support or commitment

A letter of support says a partner likes the idea. A letter of commitment says what the partner will do and contribute, with a signature, and many funders ask for it by name. A signed memorandum of understanding goes further, setting out roles, data sharing and how the partnership ends. Write the section and the letters from the same rows so the two agree word for word.

Valuing in-kind contributions

Staff time, rooms and equipment that a partner provides at no cost can count as in-kind contributions. Value them the way the funder asks, usually at the partner’s actual cost or a fair market rate, and keep the figures the same in the narrative, the budget and the match. If a federal grant is involved, the cost-sharing rules in the Uniform Guidance apply.

Sources

  1. Grants.gov Learning Center. Writing a grant proposal and common proposal sections (grants.gov).
  2. Code of Federal Regulations, 2 CFR 200.306: Cost sharing or matching (ecfr.gov).
  3. Candid Learning. Proposal writing short course: partnerships and letters of commitment (candid.org).
  4. Mattessich, P. W., and Johnson, K. M. (2018). Collaboration: What Makes It Work, 3rd edition. Fieldstone Alliance.

The worked example is made up, including the organizations, people and values. Funders differ in what they call these letters and how they want in-kind values figured; follow the funder’s own instructions. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.