Teaching · Speech & Language

The doctor, the family and the school, on one page.

Track the examination and the doctor’s recommendation, the family’s consent to share, and who at school knows the plan. Log every contact by role. The summary shows what is in place, what is still open and how long it has been since the exam.

Start a coordination logWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Speech & Language toolkit, $79 for 72 items.

The coordination log

One record per student update. Use initials or a code, never a name. The example is made up.

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What you get

Teaching · Speech & Language$19 · included with Classroom and Whole-school licenses

What you finish with
For each update, the medical steps, the agreements in place, every contact by role, and a short list of what is still open.
Who it is for
School speech-language pathologists coordinating voice care with a student’s doctor, family, teachers, PE and choir staff, and school nurse.
Format
Browser form updated as contacts happen. Several saved updates per student; printed with the summary or as a blank log; CSV with one row per update or the contact table; export and import a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Speech & Language toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Speech & Language space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
consent first, then share
Drawn for this page. The family’s written consent comes before anything passes between the doctor’s office and the school.

How to use it

  1. Start a record with the student’s initials or a code and the date.
  2. Record whether the larynx has been examined, and the doctor’s recommendation.
  3. Mark each agreement as done, in progress or not yet.
  4. Log each contact with the date, the role and what was agreed.
  5. Read the summary and work through what is open.

Start a coordination log

What the log is for

Why the medical step comes first

Hoarseness has many causes, and some need medical treatment. Professional guidance is that voice therapy follows an examination of the larynx, usually by an ear, nose and throat doctor, so the speech-language pathologist knows what is being treated.

Sharing information

Schools need the family’s written consent before sharing a student’s education records with a doctor’s office, and doctors generally need the family’s authorization before sharing health information with a school. Record the release before the first exchange.

What this log is not

It does not record medical advice or interpret findings. It keeps track of who knows what and what has been agreed, in the family’s words.

Sources

  1. American Speech-Language-Hearing Association, Practice Portal: Voice Disorders (collaboration with otolaryngology; laryngeal examination before voice treatment).
  2. Stachler, R. J., et al. (2018). Clinical Practice Guideline: Hoarseness (Dysphonia) (Update). Otolaryngology, Head and Neck Surgery, 158(1 suppl), S1 to S42.
  3. Family Educational Rights and Privacy Act, 34 CFR 99.30 (written consent before disclosing education records).
  4. U.S. Department of Health and Human Services and U.S. Department of Education, Joint Guidance on the Application of FERPA and HIPAA to Student Health Records (updated 2019).

The example student is made up. Record medical findings only as the family shares them, with written consent. Support: team@caveatacademic.com.