Teaching · For Teachers

From the recorder to the delete key, every stage covered.

Walk the life of your interview data stage by stage and mark where a written plan exists and whether practice matches it. Then answer the few questions where studies most often slip. The summary lists what to fix before the next interview.

Start a security checkWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the For Teachers toolkit, $79 for 72 items.

The security check

One record per study and check. No interview content is kept. The example is made up.

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What you get

Teaching · For Teachers$5 · included with Classroom and Whole-school licenses

What you finish with
For each study, a lifecycle grid of plan and practice, the key security choices, and a list of risks to fix with plain fixes.
Who it is for
Teacher researchers, graduate students and qualitative researchers who record interviews, and compliance staff who review their plans.
Format
Browser checklist with keyboard grid. Several saved checks per study; printed with the summary or as a blank checklist; CSV with one row per check; export and import a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the For Teachers toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Teachers space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
record, lock, scrub, delete
Drawn for this page. Each stage of an interview’s life needs its own plan, from the recorder in the room to the day the files are deleted.

How to use it

  1. Start a record with a study code and the date.
  2. Describe who is interviewed and how sensitive the topics are.
  3. In the grid, press y or n for a written plan and for practice at each stage.
  4. Answer the device, transcription, key and deletion questions.
  5. Fix the risks listed and repeat the check midway through data collection.

Start a security check

What the check is for

Why the whole lifecycle

Interview data are often most exposed between steps: a recording sitting on a phone that syncs to a personal cloud, a file emailed to a transcriber, a pseudonym key saved beside the transcripts. Checking plan and practice at each stage finds the gaps a protocol on paper can miss.

Transcription services

Sending recordings to a person or software outside the team shares identifiable data. Many review boards require a confidentiality agreement and approved security before any upload, and some do not allow automatic services for sensitive topics.

What this checklist is not

It is not your approved protocol. Your review board, institution and any data use agreement decide how data must be handled.

Sources

  1. Protection of Human Subjects, 45 CFR 46.111(a)(7) (adequate provisions to protect the privacy of subjects and maintain the confidentiality of data).
  2. Family Educational Rights and Privacy Act, 34 CFR Part 99 (when interviews draw on or create education records).
  3. Saldaña, J. The Coding Manual for Qualitative Researchers, 4th edition (2021), and Creswell, J. W., and Poth, C. N. Qualitative Inquiry and Research Design, 4th edition (2018), on data management.
  4. National Institute of Standards and Technology, SP 800-111: Guide to Storage Encryption Technologies for End User Devices (2007).

The example study is made up. The checklist supports your approved protocol; it does not replace it. Support: team@caveatacademic.com.