Vocations · Professional Development

Say yes in writing,
with the terms in it.

An acceptance letter does two things: it says yes, and it puts the pay and the start date on the record. Enter the offer, check each term against what the employer wrote, then print a three-paragraph letter assembled from your details. The page flags a reply date close at hand, terms nobody has written down and hourly pay below the federal minimum.

Add an offerWhat you get

Your offers

The worked example is made up: a part-time pharmacy technician trainee offer at $17.50 an hour, with benefits and first-day documents not yet in writing and a reply due in two days. Saved on this device only.

Loading the offer form. If nothing appears, turn on JavaScript.

What you get

Vocations · Professional DevelopmentFree

What you finish with
A record per offer with employer, role, contact, dates, pay and hours; eight terms marked in writing or not yet; three checks before saying yes; your own sentence and name. Prints a short acceptance letter built from those fields; flags a reply date within three days, a passed start date and hourly pay under $7.25; shows yearly pay before tax.
Who it is for
Students and adults accepting a first job, an internship or a new position.
Format
Browser form with a saved record per offer. Prints the acceptance letter, the terms checklist, every offer as a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
Free. No account, no sign-in and nothing to install. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Professional Development space in Caveat Vocations.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Enter the offer from the written version, with the reply date.
  2. Check each term against the writing; ask for what is missing.
  3. Work through the three checks before you say yes.
  4. Add one sentence of your own if you like, and your name.
  5. Print the letter, or copy it into an email, and send it before the reply date.

Add an offer

Day-one paperwork

Your first day’s paperworkForm I-9Proves who you are and that you can work in the U.S.Section 1 by your first day; documents within 3 business daysForm W-4Tells the employer how much federal income tax to withholdWithout one, withholding is figured as single with no adjustmentsDirect depositWhere your pay goesA voided check or the bank’s account and routing numbersYour first day’s paperworkForm I-9Proves who you are and that you canwork in the U.S.Section 1 by your first day; documentswithin 3 business daysForm W-4Tells the employer how much federalincome tax to withholdWithout one, withholding is figured assingle with no adjustmentsDirect depositWhere your pay goesA voided check or the bank’s accountand routing numbers
The employer gives you the forms. Ask which documents to bring when you send the letter.

The letter’s wording

The letter here is a fixed, plain template: thanks and acceptance, the pay and start date as you entered them, and a question about what to bring. It is filled from your fields, not written for you. Read it before you send it, and change anything that does not match the offer.

Pay, in general terms

The federal minimum wage is $7.25 an hour, and many states and cities set higher ones. Hourly workers covered by the federal Fair Labor Standards Act earn at least time and a half for hours over 40 in a workweek. The yearly figure shown here is pay times hours times 52, before taxes and unpaid time off.

Sources

  1. U.S. Citizenship and Immigration Services. I-9 Central: completing Form I-9 (uscis.gov/i-9-central).
  2. Internal Revenue Service. Form W-4, Employee’s Withholding Certificate (irs.gov).
  3. U.S. Department of Labor, Wage and Hour Division. Minimum wage and Overtime pay (dol.gov/agencies/whd).
  4. U.S. Department of Labor, CareerOneStop. Evaluate a job offer (careeronestop.org).

The worked example is made up, including the employer. This page does not give legal or tax advice. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.