Advancement · School Operations

Every lab item counted,
every safety check on time.

Log each item or set with its room, quantity and condition, and give safety equipment its check schedule. The inventory works out when each check is next due, flags anything overdue or broken, and keeps the rooms’ totals in view.

Add an itemWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Lab equipment

The worked example is five made-up items in a chemistry and a biology room, with an eyewash activation and a fume hood test overdue and a set of hot plates tagged out. Records save on this device only.

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What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per item or set with name, asset tag, room, kind, quantity and condition; how often it is checked, when it last was and by whom; the next check date worked out; flags for overdue checks, checks due within a week and items needing repair or out of service; overdue checks, rooms and items out of use counted.
Who it is for
Science teachers, department chairs, lab assistants and facilities and safety staff at middle and high schools and colleges.
Format
Browser inventory with a saved record per item. Prints an item, the whole inventory or a blank form for the walk-through; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Walk each lab and add items and sets as you go, safety equipment first.
  2. Give each safety item its check schedule and last check date.
  3. Do the overdue checks and record the date and your initials.
  4. Tag out anything needing repair and note why.
  5. Print the inventory at the end of each term for the department file.

Add an item

Safety checks on a schedule

A safety check calendar for a school labEyewash and safety showersEvery weekRun until the water is clearFire extinguishersEvery monthGauge in the green, pin and seal onGFCI outlets near sinksEvery monthPress test, then resetFume hoodsEvery yearAirflow tested, date postedFirst-aid kitsEvery monthRestock what was usedA safety check calendar for a school labEyewash and safety showersEvery weekFire extinguishersEvery monthGFCI outlets near sinksEvery monthFume hoodsEvery yearFirst-aid kitsEvery month
Typical intervals from the standards and manufacturers named below; your district, fire marshal or equipment manuals may set others.

Why the schedule matters

An eyewash station that has not run for months can deliver rusty or contaminated water in the seconds that count. The ANSI/ISEA Z358.1 standard calls for plumbed eyewash and shower units to be activated weekly, and NFPA 10 calls for monthly extinguisher inspections. Your district or fire marshal may set more.

Chemicals are separate

This inventory covers equipment. Chemicals need their own inventory with safety data sheets kept where staff can reach them, as OSHA’s Hazard Communication and Laboratory standards require for employees.

Sources

  1. International Safety Equipment Association. ANSI/ISEA Z358.1-2014 (R2020), American National Standard for Emergency Eyewash and Shower Equipment.
  2. National Fire Protection Association. NFPA 10, Standard for Portable Fire Extinguishers.
  3. Occupational Safety and Health Administration. 29 CFR 1910.1450, Occupational exposure to hazardous chemicals in laboratories, and 1910.1200, Hazard Communication.
  4. National Institute for Occupational Safety and Health. School Chemistry Laboratory Safety Guide (2006, NIOSH publication 2007-107).

The worked example is made up. Intervals shown are typical; your equipment manuals, district and local fire officials come first. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.