Teaching · Related Services

The plan travels
with the student to lunch.

When a substitute, a new aide or lunchroom staff supports a meal, run this checklist together first: levels from the written plan, positioning, equipment, pacing, cues and the emergency plan. After the meal, they report back here.

Start a handoffWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Mealtime handoffs

The worked example is two made-up handoffs for one student on a minced-and-moist diet with mildly thick drinks. Handoffs save as you type and stay in this browser.

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What you get

Teaching · Related Services$5 · included with Classroom and Whole-school licenses

What you finish with
A dated record of each handoff: the roles involved, food and drink levels and allergies copied from the plan, the plan’s location, essentials confirmed before the meal, and the report back with amounts, meal length, signs seen and notes for the plan’s author; a printed checklist to send with the student; a spreadsheet and an export file.
Who it is for
School speech-language pathologists and occupational therapists who write mealtime plans, the aides, substitutes and lunchroom staff who support meals, and special education teachers.
Format
Browser checklist with any number of saved handoffs. Prints one handoff, all of them or a blank checklist for the lunchroom; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Start a handoff with the adult who will support the meal, before the meal.
  2. Copy the food and drink levels and allergies from the written plan and note where the full plan is kept.
  3. Confirm each essential together; anything not confirmed is flagged.
  4. After the meal, the supporting adult records what was eaten and drunk and any signs seen.
  5. Signs seen list under Tell the plan’s author. Send them on the same day.

Start a handoff

Texture and thickness, in one shared language

The IDDSI framework: food levels 3 to 7, drink levels 0 to 4Foods7Regular6Soft and bite-sized5Minced and moist4Pureed3LiquidisedDrinks4Extremely thick3Moderately thick2Mildly thick1Slightly thick0ThinThe IDDSI framework: food levels 3 to 7, drink levels 0 to 4Foods7Regular6Soft and bite-sized5Minced and moist4Pureed3LiquidisedDrinks4Extremely thick3Moderately thick2Mildly thick1Slightly thick0Thin
Levels come from the student’s plan, written by the clinician who assessed the student’s swallowing. The handoff copies them; it never sets them.

Why the levels matter

The IDDSI framework gives foods and drinks numbered levels with standard names and simple tests, so “thickened” means the same thing to the clinician, the kitchen and the aide. A drink one level too thin or a food one level too firm is exactly the error a handoff exists to stop.

What this checklist does not do

It does not assess swallowing or set a diet. Those come from a qualified clinician and the student’s team. Signs such as coughing or a wet voice during meals are reported to the plan’s author, not interpreted on the day. Follow your school’s emergency procedure, and call 911 for choking that does not clear.

Sources

  1. International Dysphagia Diet Standardisation Initiative. The IDDSI Framework: Complete Framework and Detailed Level Definitions (iddsi.org), levels 0 to 7.
  2. American Speech-Language-Hearing Association. Pediatric Dysphagia, Practice Portal (asha.org): signs of swallowing difficulty and school-based management.
  3. U.S. Department of Agriculture, Food and Nutrition Service. Accommodating Children with Disabilities in the School Meal Programs (fns.usda.gov): meal modifications under a written medical statement.
  4. American Red Cross. Choking: how to help a child (redcross.org).

The worked example is made up. This checklist copies a plan written by the student’s clinicians; it does not set texture or thickness, assess swallowing or replace training in your emergency procedure. Records stay in this browser until you print or export them. Support: team@caveatacademic.com.