Academics · Adult Learning

Everyone started
on a different day.

In an open entry, open exit class, a new learner can join any week and the roster never sits still. Keep one record per learner: entry date, hours since the pre-test, the last day they came and the hours your test needs before a post-test. The organizer shows who is ready to test, who has drifted away and who is about to cross the 90-day line.

Set up your rosterWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Academics Suite pass, $149 for 137 items.

Learners

The worked example is made up: an English learner ready for a post-test, a new high school equivalency learner and a math learner absent 96 days. Saved on this device only.

Loading the learner form. If nothing appears, turn on JavaScript.

What you get

Academics · Adult Learning$12 · included with Classroom and Whole-school licenses

What you finish with
A record per learner: code, class, program, entry date, hours since the pre-test, last day attended, the post-test minimum and five onboarding steps. Works out days enrolled, days since last attended, hours a week and hours left before a post-test; flags under 12 hours, three weeks or more absent, 90 days with no service and post-test eligibility.
Who it is for
Adult education teachers and program coordinators running rolling-enrollment classes in basic skills, high school equivalency or English language.
Format
Browser organizer with a saved record per learner. Prints one learner, the whole roster in a table or a blank intake form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Academics Suite pass ($149) and the Caveat Suite pass ($299). Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Adult Learning space in Caveat Academics.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add each learner on entry.
  2. Update hours and the last day weekly.
  3. Test the learners marked ready.
  4. Call anyone gone three weeks.
  5. Close out at 90 days.

Set up your roster

How rolling enrollment is counted

A learner’s path through a rolling class1Entry and orientationAny week of the term, with afirst day of their own2Pre-test and goalPlaced by level, goal writtendown312 contact hoursNow a participant in federalreporting4Hours toward the post-testThe publisher sets the minimum5Post-testShows a level gain, or not yet6ExitBy leaving, or after 90 dayswith no serviceA learner’s path through a rolling class1Entry and orientationAny week of the term, with a first dayof their own2Pre-test and goalPlaced by level, goal written down312 contact hoursNow a participant in federal reporting4Hours toward the post-testThe publisher sets the minimum5Post-testShows a level gain, or not yet6ExitBy leaving, or after 90 days with noservice
Open entry means every learner is at a different stop. The roster keeps each one visible.

12 hours and 90 days

In the National Reporting System for federally funded adult education, a learner becomes a participant after 12 contact hours. Under the joint performance rules for the Workforce Innovation and Opportunity Act, a learner who goes 90 days with no service and none scheduled has exited, and the exit date is the last day of service. Your state may add its own rules.

Hours before a post-test

Each approved test publisher sets a minimum number of instructional hours between the pre-test and the post-test, and your state assessment policy repeats it. A learner post-tested too early may not show a real gain. A learner who leaves before the post-test cannot show one at all, so test as soon as they reach the minimum.

Sources

  1. U.S. Department of Education, Office of Career, Technical, and Adult Education. Implementation Guidelines: Measures and Methods for the National Reporting System for Adult Education (nrsweb.org).
  2. U.S. Departments of Labor and Education. WIOA joint performance accountability guidance: definitions of participant and exit (TEGL 10-16 and OCTAE program memoranda).
  3. OCTAE. National Reporting System: educational functioning levels and test benchmarks (nrsweb.org).
  4. Literacy Information and Communication System (LINCS). Managed enrollment and open entry, open exit classes (lincs.ed.gov).

The worked example is made up. Reporting rules come from federal guidance as known at build time; your state adult education office and assessment policy have the final word. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.