Enrichment · Arts & Creativity

Every seat counted
before the first ticket sells.

Ticketing a school concert or play goes wrong in small, avoidable ways: tiers that do not add up to the house, accessible seats sold off, a fee that appears at checkout, a cash box with no count. Enter the room, the holds and the price tiers, and the checklist does the arithmetic and lists the steps before tickets go on sale.

Add a performanceWhat you get

Your performances

The worked example is made up: a winter concert in a 600-seat auditorium with 28 seats left unpriced and a $1.50 fee, and a black-box play. Saved on this device only.

Loading the performance form. If nothing appears, turn on JavaScript.

What you get

Enrichment · Arts & CreativityFree

What you finish with
A record per performance: show, date, on-sale date, capacity, accessible and comp holds, price tiers with seats, any per-ticket fee and nine steps. Works out sellable seats, seats priced, the gross at a sellout and days to the sale and the show; flags tiers that do not match the sellable seats, accessible seating rules, total-price fee display and an upcoming or open sale.
Who it is for
Theater and music teachers, booster clubs, student box office managers and community arts groups.
Format
Browser checklist with a saved record per performance. Prints one performance, every performance in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
Free. No account, no sign-in and nothing to install. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Arts & Creativity space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Enter the posted capacity and the holds.
  2. Add each price tier with its seats.
  3. Fix any gap between tiers and sellable seats.
  4. Work through the steps, test purchase included.
  5. Reconcile tickets and money after every show.

Add a performance

Capacity to tickets

From capacity to tickets1CapacityThe posted occupancy for theroom2Accessible seatsWheelchair spaces andcompanions, held first3Comps and houseCast families, press, a fewfor problems4SellableWhat is left, priced by tier5On saleTotal prices shown, refundpolicy posted6After the showCount tickets and money, bothwaysFrom capacity to tickets1CapacityThe posted occupancy for the room2Accessible seatsWheelchair spaces and companions, heldfirst3Comps and houseCast families, press, a few for problems4SellableWhat is left, priced by tier5On saleTotal prices shown, refund policy posted6After the showCount tickets and money, both ways
House seats are a small hold kept for last-minute problems: a broken seat, a double sale, a guest of the director.

Accessible seating

Under ADA rules for ticket sales, wheelchair spaces and companion seats are sold during the same hours, through the same channels and at the same prices as other seats. Unsold accessible seats can be released only after the rest of the house, or that price section, sells out.

Fees

Since 2025 the FTC’s rule on unfair or deceptive fees has required sellers of live-event tickets to show the total price, mandatory fees included, up front. Folding the fee into the ticket price is the simplest way to comply.

Sources

  1. U.S. Department of Justice. ADA requirements: ticket sales (28 CFR 35.138 and 36.302(f)) (ada.gov).
  2. Federal Trade Commission. Trade Regulation Rule on Unfair or Deceptive Fees, 16 CFR Part 464 (ftc.gov).
  3. National Fire Protection Association. NFPA 101, Life Safety Code: assembly occupancy (nfpa.org).
  4. Educational Theatre Association. Producing a school show resources (schooltheatre.org).

The worked examples are made up. This checklist summarizes federal rules generally and is not legal advice; your fire marshal’s posted capacity and state and local rules govern. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.