Teaching · Related Services

Check the chair
before it lets a student down.

Log a ten-point check for each adaptive chair, stander, gait trainer or wedge: what is OK, what needs repair, whether it stays in use and when the next check is due. Overdue checks and open repairs are flagged.

Log a checkWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Equipment checks

The worked example holds three made-up checks: a chair with a slipping buckle, a stander overdue for its check and a cracked floor sitter taken out of use. Checks save as you type and stay in this browser.

Loading the equipment check form. If nothing appears, turn on JavaScript.

What you get

Teaching · Related Services$19 · included with Classroom and Whole-school licenses

What you finish with
A dated check of each item with tag, type, model, location and student code; ten points marked OK, needs repair or not applicable; a use decision; repairs with who was told, when and status; the next check date; counts by status and a list of next checks; printouts, a blank form, a spreadsheet and an export file.
Who it is for
School physical and occupational therapists, PT and OT assistants, special education teachers and the facilities staff who keep positioning equipment safe.
Format
Browser log with any number of saved checks. Prints one check, all checks or a blank form to hang with the item; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Log a check for each item on its schedule; use the tag on the item.
  2. Mark each point OK, needs repair or N/A, comparing settings with the posted setup photo.
  3. Decide whether it stays in use; take it out of use and label it if it is not safe.
  4. Add each repair with who you told and when; mark it fixed when it is.
  5. Set the next check date; overdue checks are flagged and listed in the side panel.

Log a check

Keeping positioning equipment safe

A year of checks for one chair, every 30 daysAugSepOctNovDecJanFebMarAprMayOKRepair needed, then fixedA year of checks for one chair, every 30 daysAugSepOctNovDecJanFebMarAprMayOKRepair needed, then fixed
The interval is yours to set from the manufacturer’s manual and how hard the item is used. Thirty days is a common default for items used daily.

Settings drift

Knobs loosen, footplates slip a notch and a belt gets moved for one activity and never moved back. Comparing the item with its posted setup photo at every check catches a chair that still looks fine but no longer fits the student it was set up for.

When to take it out of use

A crack in the frame, a belt that will not hold or brakes that slip mean the item is not used until it is repaired. Label it, tell the staff who use it, and record who was told. Medical devices can be reported to the FDA through MedWatch if a problem caused or could cause harm.

Sources

  1. U.S. Food and Drug Administration. MedWatch: The FDA Safety Information and Adverse Event Reporting Program (fda.gov).
  2. Case-Smith, J., & O’Brien, J. C. (Eds.). (2020). Occupational Therapy for Children and Adolescents (8th ed.). Elsevier, chapter on seating and mobility.
  3. Rehabilitation Engineering and Assistive Technology Society of North America (RESNA). Wheelchair Service Provision Guide (resna.org): maintenance and follow-up.
  4. Individuals with Disabilities Education Act, 34 CFR 300.105: assistive technology devices, and 34 CFR 300.6 on maintaining and repairing them.

The worked example is made up. Follow the manufacturer’s manual for each item; this log records checks and does not replace it. Records stay in this browser until you print or export them. Support: team@caveatacademic.com.