Teaching · Special Education

From consent to meeting, nothing left open.

Enter the consent date and the timeline your state uses, mark each domain and list the assessments. The organizer counts the days, shows what is still open and catches anything scheduled after the due date.

Start an evaluation record What you get

$19one-time · every device you sign in on

Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Special Education toolkit, $99 for 130 items.

The evaluation organizer

One record per student and evaluation. Update the as-of date to see the days left. The example is made up.

Loading the form. If nothing appears, turn on JavaScript.

What you get

Teaching · Special Education$19 · included with Classroom and Whole-school licenses

What you finish with: The due date and days left, every domain’s status with reasons for the ones not needed, each assessment with its evaluator and status, and the timing problems to fix now.
Who it is for: Special education case managers, school psychologists and coordinators running initial evaluations and reevaluations.
Format: Browser organizer. One saved record per student and evaluation; printed with its summary or as a blank form; CSV of the assessment rows; export and import a file.
Access: $19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Special Education toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives: The Special Education space in Caveat Teaching.
Support: Questions about an order, access or a correction: team@caveatacademic.com.

Drawn for this page. The organizer counts the days from consent and keeps every domain of the evaluation in view until it is done.

How to use it

Start a record with a code or initials; set the as-of date to today.
Enter the date consent was received, the days allowed and how they are counted.
Mark each domain related to the suspected disability, and say why any are not needed.
List each assessment with its evaluator, date and status.
Open the record each week, change the as-of date and work the flags.

Start an evaluation record

The rules it follows, in general terms

The federal timeline

An initial evaluation must be completed within 60 days of receiving the parent’s consent, or within the timeframe the state sets. Many states set their own and some count school days; this organizer takes either.

Every domain

The student is assessed in all domains related to the suspected disability, including, where appropriate, health, vision, hearing, social and emotional status, general intelligence, academic performance, communication and motor abilities.

What it is not

A tracking record, not legal advice. It does not apply state rules or decide eligibility. Check your state’s regulations and district procedures for the exact timeline.

Sources

Individuals with Disabilities Education Act regulations, 34 CFR 300.301(c): the 60-day timeline for an initial evaluation and its exceptions.
Individuals with Disabilities Education Act regulations, 34 CFR 300.304 and 300.305: evaluation procedures, domains assessed and review of existing data.
Individuals with Disabilities Education Act regulations, 34 CFR 300.303: reevaluations at least once every three years.
U.S. Department of Education, Office of Special Education Programs. Questions and Answers on Individualized Education Programs, Evaluations, and Reevaluations, 2011.

The example student and dates are made up. Support: team@caveatacademic.com.