Academics · Subject Resources

Who the school calls,
and who can come.

The emergency form you fill out in August decides who the school can call and who can bring your child home. Keep your own copy here: each contact with a phone number, who may pick up and who is close by, allergies and medicines, any court order and where the district reunites families after an evacuation. The organizer flags the gaps and prints a wallet card.

Add a childWhat you get

Children

The worked example is made up, and its phone numbers are fictional 555 numbers: a third grader with a food allergy, a ninth grader with a court order about pickup, and a kindergartner with only one contact. Saved on this device only.

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What you get

Academics · Subject ResourcesFree

What you finish with
A record per child: school, grade and form date, a row per contact with relationship, phone, pickup permission and distance, allergies, medicines and the medication form, conditions, the doctor, any court order, the reunification site and six checks. Prints a wallet card. Counts contacts, pickups and nearby adults; flags too few pickups, missing phones, unsigned medication forms, court orders not on file and an old form.
Who it is for
Parents and caregivers of children from pre-K through high school, and the family liaisons who help families fill in school forms.
Format
Browser organizer with a saved record per child. Prints a wallet card, the full record, every child in a table or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
Free. No account, no sign-in and nothing to install. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Subject Resources space in Caveat Academics.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. List contacts in calling order.
  2. Mark who may pick up.
  3. Add allergies and medicines.
  4. Find the reunification site.
  5. Print the card for the backpack.

Add a child

Before an emergency, not during one

What usually happens in a school emergency1AlertThe district texts and emailsfamilies first2Stay putCalling the school ties up itslines3Go where toldThe school, or a reunificationsite4Show IDOnly listed adults, with photoID5Sign outStaff record who took eachchild6UpdateChange the form when anythingchangesWhat usually happens in a school emergency1AlertThe district texts and emails familiesfirst2Stay putCalling the school ties up its lines3Go where toldThe school, or a reunification site4Show IDOnly listed adults, with photo ID5Sign outStaff record who took each child6UpdateChange the form when anything changes
Reunification takes time on purpose: matching every child to a listed adult is how schools keep children safe.

Why two adults who can pick up

Schools release a child only to a parent or an adult named on the emergency form, and usually ask for photo ID. If the only listed adult works an hour away or cannot be reached, the child waits. Listing at least two adults who may pick up, one of them close by, covers early dismissals, illness and weather closures as well as rarer emergencies.

Reunification sites

School emergency plans, following federal guidance, often name an off-site location where families collect their children after an evacuation, because the school itself may be closed off. Families are told by alert where to go. Knowing the site ahead of time, and signing up for the district’s alerts, saves time and calls on the day.

Sources

  1. U.S. Department of Education, Readiness and Emergency Management for Schools (REMS) Technical Assistance Center: Guide for Developing High-Quality School Emergency Operations Plans (2013) and family reunification annex guidance.
  2. Ready.gov (Federal Emergency Management Agency): school and child care emergency planning for families.
  3. National Association of School Nurses: medication administration in schools and emergency action plans for students with severe allergies.
  4. Your school district’s family handbook: emergency forms, pickup rules and alerts.

The worked example is made up, and its phone numbers are fictional. Release rules and forms differ by district; the school’s own form is the one that counts. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.