Advancement · School Operations

Doors open at 7:45.
Everything else first.

One record per morning, from opening the building to the first bell: fifteen checks across the building, the people and arrival, and a running list of problems with who has each one and when it was handled. Anything still open at the bell sits at the top.

Open today’s recordWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Mornings

The worked example is two made-up mornings: an icy Monday with a cold gym wing, a late bus and a substitute gap still open at the bell, and an ordinary Friday. Records save on this device only.

Loading the morning form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$5 · included with Classroom and Whole-school licenses

What you finish with
A record per morning with the date, initials, opening time, first bell and weather; seven building, four people and four arrival checks; problems with who has them and when they were handled; flags for less than an hour to open, problems still open and icy walkways; open problems and short mornings counted.
Who it is for
Head custodians, building managers, assistant principals and office managers who open a school each morning.
Format
Browser checklist with a saved record per morning. Prints a morning, all mornings or a blank form for the clipboard; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Open today’s record when you arrive, and note the time.
  2. Walk the building before anyone else arrives.
  3. Check absences and substitutes by 7:00.
  4. Log each problem with who has it; record the time it was handled.
  5. Print the week for the principal on Friday.

Open today’s record

A reliable morning

A morning in four blocks6:006:307:007:256:00 · Open up, alarm off, walk the halls6:30 · Heat, lights, restrooms, walkways7:00 · Absences, subs, office, buses7:25 · Posts filled, doors open to studentsFirst bell at 7:45A morning in four blocks6:006:307:007:256:00 · Open up, alarm off, walk the halls6:30 · Heat, lights, restrooms, walkways7:00 · Absences, subs, office, buses7:25 · Posts filled, doors open to studentsFirst bell at 7:45
An example rhythm. Building problems found at 6:00 can be fixed by 7:45; the same problem found at 7:30 lands on a teacher.

Why write it down

The same building opened by different people on different days drifts: a door left opened after a delivery, a restroom not checked. A written routine, kept the same way every morning, catches the drift and shows the patterns, such as the wing that is cold every Monday.

Weather mornings

Icy walkways and extreme heat change the order: salt and sand before buses arrive, and cooling started early. Your district’s closure and delay decisions come first; this record covers the building once the decision is to open.

Sources

  1. U.S. Department of Education, National Center for Education Statistics. Planning Guide for Maintaining School Facilities (NCES 2003-347).
  2. U.S. Environmental Protection Agency. Indoor Air Quality Tools for Schools: daily checks of ventilation and temperature (epa.gov).
  3. Cybersecurity and Infrastructure Security Agency. K-12 School Security Guide (2022): door control routines (cisa.gov).
  4. Occupational Safety and Health Administration. Walking-Working Surfaces, 29 CFR 1910.22: keeping walkways clear and free of hazards such as ice.

The worked example is made up. Your district’s procedures come first. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.