Advancement · School Operations

Every size in stock
when a family asks.

Uniform closets run out of the popular sizes in September and sit full of the rest in May. Add each item and size with its count, what is already promised and how fast it goes. The tracker works out what is really available, how many to order to get back to par and what the order will cost.

Add an item and sizeWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 52 items.

Items and sizes

The worked example is made up: navy polos in youth medium below par, donated youth small polos waiting to be checked and khaki pants in adult 32 with both pairs already held. Costs are examples. Saved on this device only.

Loading the size form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per item and size: item, size, kind of stock, where it is kept, on hand, held for orders, par level, monthly use, unit cost and four checks. Works out available stock, the order to reach par, months of stock and shelf value; totals the shelf value and reorder cost and lists sizes below par; flags empty sizes, sizes below par with the order cost, under a month of stock and donated stock far over par.
Who it is for
Front office staff, uniform coordinators and operations leads at schools with a uniform or dress code.
Format
Browser inventory with a saved record per item and size. Prints one size, the whole closet in a table or a blank count sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Count each bin by hand, size by size.
  2. Enter what is held for orders separately.
  3. Set a par from last year’s busiest month.
  4. Order from the side panel total.
  5. Recount monthly, more often in August.

Add an item and size

Running a uniform closet

Three kinds of uniform stockNew stockBought and sold or givenout.Set a par level andreorder to it.Count it by handmonthly.Gently usedDonated and passed onfree.Wash and check everypiece.Hold a swap day when itpiles up.LoanersLent for a day after aspill.Keep a few in each size.Log who has one out.Three kinds of uniform stockNew stockBought and sold or given out.Set a par level and reorder to it.Count it by hand monthly.Gently usedDonated and passed on free.Wash and check every piece.Hold a swap day when it piles up.LoanersLent for a day after a spill.Keep a few in each size.Log who has one out.
Par is the number you want available after held orders, not the number on the shelf.

Setting a par level

Start with the most that went out in a single month last year, then add the time a reorder takes to arrive. If a supplier takes three weeks and polos in youth medium go out six a month, a par of about ten covers the wait; the worked example sets twenty for August.

Cost and families

Uniform policies work best when nobody is turned away for cost. A swap rack, loaners and a quiet way to ask for help keep the policy fair; the tracker treats donated stock at zero cost so it shows up in counts but not in spending.

Sources

  1. U.S. Department of Education (1996). Manual on School Uniforms.
  2. National Center for Education Statistics. School Survey on Crime and Safety: schools requiring uniforms (nces.ed.gov).
  3. U.S. Small Business Administration. Manage your inventory: reorder points and counts (sba.gov).
  4. Institute of Education Sciences, What Works Clearinghouse. Notes on dress code and uniform policy research (ies.ed.gov).

The worked example is made up and costs are examples. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.