Enrichment · Wellbeing

Collect only what
you are ready to act on.

Climate surveys, screeners and mood logs can help a school notice students who need support. They also gather some of the most sensitive data a school holds. For each collection this checklist records the purpose, the PPRA protected areas it touches, the funding that decides between consent and opt-out, who sees named results, and the plan for the student who answers that they are not okay.

Review a data collectionWhat you get

Data collections

The worked example is made up: an anonymous climate survey, a named universal screener and a mood log inside a classroom app. Saved on this device only.

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What you get

Enrichment · WellbeingFree

What you finish with
A record per data collection: kind, purpose, anonymous or named, federal funding, the PPRA protected areas it asks about, who sees named results and a ten-item ethics checklist. Works out whether PPRA calls for prior written consent or notice with opt-out; flags named screeners or mood logs with no same-day risk plan, no deletion date, results shared with three or more groups and no stated purpose.
Who it is for
School counselors, psychologists, SEL and MTSS teams, principals and district data and privacy staff.
Format
Browser checklist with a saved record per data collection. Prints one review, all of them in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
Free. No account, no sign-in and nothing to install. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Wellbeing space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Write the decision the data will inform.
  2. Read the actual items and mark the protected areas.
  3. Confirm the funding with the business office.
  4. Work the checklist as a team.
  5. Fix every flag before the first student answers.

Review a data collection

PPRA and FERPA in brief

Which PPRA rule appliesNo protected areaStandard noticeParents may stillinspect the survey onrequestWith federal education fundsPrior written consentFrom a parent, or thestudent at 18Before the studenttakes partWith other fundsNotice to parentsA chance to opt outInspection on requestWhich PPRA rule appliesNo protected areaStandard noticeParents may still inspect the survey onrequestWith federal education fundsPrior written consentFrom a parent, or the student at 18Before the student takes partWith other fundsNotice to parentsA chance to opt outInspection on request
This is the federal floor. State law and district policy may ask for more; check both before you collect.

FERPA

Named results the school keeps become education records. Parents (and students at 18) can see them, and the school generally needs consent to share them outside the people with a legitimate educational interest. Vendors must be under the school’s direct control for the data they hold.

The response plan comes first

A screener or mood log tied to names will sooner or later surface a student at risk. Decide before launch who reads flagged answers, how fast, how families are contacted and what students are told, including that they can call or text 988.

Sources

  1. Protection of Pupil Rights Amendment, 20 U.S.C. § 1232h; 34 CFR Part 98. U.S. Department of Education, Student Privacy Policy Office (studentprivacy.ed.gov).
  2. Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 CFR Part 99.
  3. National Center for School Mental Health. School Mental Health Quality Guide: Screening. University of Maryland School of Medicine.
  4. CASEL. Using SEL data responsibly. casel.org.

The worked example is made up. This checklist summarizes federal law in general terms; it is not legal advice, and state law or district policy may require more. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.