Teaching · Related Services

Every fidget counted,
every cushion clean.

Sensory tools travel from room to room, wear out and need cleaning, and a few, like weighted items and chewables, need real safeguards. Keep one record per kind of item: how many, where, who has one, when it was cleaned and what condition it is in. The inventory shows what to reorder, what to clean today and what to pull from use.

Add an item What you get

$19one-time · every device you sign in on

Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Your inventory

The worked example is made up: five kinds of tools in a resource room, earmuffs overdue for cleaning, chewables at the reorder point and a worn cushion. Student codes, not names. Saved on this device only.

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What you get

Teaching · Related Services$19 · included with Classroom and Whole-school licenses

What you finish with: A record per kind of sensory item with its category, location, quantity, reorder point and condition; whether it is shared or personal, checkouts by student code, how and how often it is cleaned and when it last was; four safety checks for weighted items, chewables, headphones and allergies. Flags low stock, overdue cleaning, worn items and shared chewables; totals items, checkouts, reorders and cleanings due.
Who it is for: School occupational therapists, special education teachers and paraprofessionals who manage shared sensory tools.
Format: Browser inventory with a saved record per item. Prints an item record, the whole inventory as a table or a blank sheet; downloads a spreadsheet (.csv) for ordering; exports and imports a file to share with the team.
Access: $19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives: The Related Services space in Caveat Teaching.
Support: Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

Add each kind of item with its count and reorder point.
Set how it is cleaned and how often.
Log checkouts with student codes.
Clear the flags each week: clean, reorder, repair or replace.
Download the spreadsheet when you place an order.

Add an item

Keeping it clean

Follow the maker’s instructions for each material; some disinfectants damage foam and vinyl.

Weighted items need a plan

Weighted vests, lap pads and blankets should be used only as an occupational therapist has written for that student, with a weight and time limit, while the student can remove them. They are never used to restrain a student or placed over the head or face.

Chewables and allergies

Chewables belong to one student, labelled and checked for tears before each use. Check materials against students’ allergy records; some cushions, bands and balls contain latex.

Sources

American Occupational Therapy Association. Occupational therapy in school settings and guidance on sensory-based interventions (aota.org).
Centers for Disease Control and Prevention. Cleaning and disinfecting in schools (cdc.gov).
U.S. Department of Education. Restraint and Seclusion: Resource Document (2012) (ed.gov).
U.S. Consumer Product Safety Commission. Choking hazards and small parts in children’s products (cpsc.gov).

The worked example is made up and uses codes, not names. Follow each maker’s cleaning instructions and your district’s policies. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.

Every fidget counted,every cushion clean.