Teaching · Related Services

Rule things out
before you test.

A reading score from a child who needed glasses, or a verbal score from a child still learning English, answers the wrong question. Check ten readiness items before testing, keep the evaluation deadline in view, and plan the day around the student.

Add a studentWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Your students

The worked example is made up: a third grader learning English with consent on Oct 1, vision not screened and nineteen days to the deadline. Students are recorded by code. Saved on this device only.

Loading the student form. If nothing appears, turn on JavaScript.

What you get

Teaching · Related Services$5 · included with Classroom and Whole-school licenses

What you finish with
A record per student: code, grade, consent date, planned testing date, language, ten readiness checks and access notes. Works out the 60-day deadline from consent and the days left, and lists every student by deadline; flags a close or passed deadline, testing planned after it, vision or hearing not screened and planning for English learners.
Who it is for
School psychologists, educational diagnosticians, speech-language pathologists and special education evaluation teams.
Format
Browser checklist with a saved record per student. Prints a readiness record for the evaluation file, every student in a table or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Enter the consent date the day it is signed.
  2. Request vision and hearing screening at once.
  3. Decide the language of testing.
  4. Check health, history and attendance with the family and teacher.
  5. Book the room and meet the student first.

Add a student

What to rule out

Ready to test means ruling things outBodyVision and hearingscreenedGlasses and hearing aidsonSleep, health andmedicines checkedBackgroundLanguage history andproficiencyAttendance andinstruction receivedRecent moves, losses orillnessThe dayQuiet room at the besttimeAccess: AAC,positioning, breaksA student who has metthe examinerReady to test means ruling things outBodyVision and hearing screenedGlasses and hearing aids onSleep, health and medicines checkedBackgroundLanguage history and proficiencyAttendance and instruction receivedRecent moves, losses or illnessThe dayQuiet room at the best timeAccess: AAC, positioning, breaksA student who has met the examiner
IDEA asks that assessments be valid for the purpose, given in the language most likely to yield accurate information, and not reflect a sensory, motor or speaking impairment unless that is what is being measured.

The timeline

Under IDEA, the initial evaluation is completed within 60 days of receiving parent consent, or within the timeline the state sets. A few exceptions apply, such as a student who moves districts during the evaluation. The deadline is to finish the evaluation, not just to start testing.

English learners

Language proficiency data, the student’s history in each language and an interpreter where needed are part of a fair evaluation. Scores from tests normed on English speakers need careful interpretation, and a difference in language is not a disability.

Sources

  1. Individuals with Disabilities Education Act regulations, 34 CFR 300.301(c) (60-day timeline) and 300.304 (evaluation procedures) (ecfr.gov).
  2. National Association of School Psychologists. Best practices in the assessment of English learners (nasponline.org).
  3. American Speech-Language-Hearing Association. Hearing and vision screening before speech-language evaluation (asha.org).
  4. U.S. Department of Education and Department of Justice. (2015). English Learner Students and Their Parents joint guidance, chapter 6 (ed.gov).

The worked examples are made up. Students are recorded by code. This checklist supports evaluation planning and does not diagnose anything; your state’s timeline and procedures apply. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.