Teaching · Speech & Language

Licensed, consented, secure and safe, before the first video session.

Say where the client is and who pays, then mark the required and recommended items. The summary lists what must be fixed before the first session and the general federal rules for your setting, from HIPAA and FERPA to telehealth coding.

Check a clientWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Speech & Language toolkit, $79 for 72 items.

The checklist

One record per client and check. Use a client code, never a name. The example is made up.

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What you get

Teaching · Speech & Language$5 · included with Classroom and Whole-school licenses

What you finish with
For each client, the items in place, the items to fix before the first session, the recommended ones and the federal rules that apply.
Who it is for
Speech-language pathologists starting or rechecking telepractice in private practice or school services.
Format
Browser checklist completed before the first telepractice session and when anything changes. Several saved checks per client; printed or blank; CSV; export and import a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Speech & Language toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Speech & Language space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
secure line, signed consent, a plan for where they are
Drawn for this page. Telepractice adds three questions to every session: is the line private, did they agree, and where are they right now.

How to use it

  1. Start a record with a client code and the date.
  2. Note the setting, the payer, the client’s age and location.
  3. Mark the required and recommended items.
  4. For a child, name and prepare a facilitator.
  5. Fix the required items before the first session.

Check a client

What the checklist is for

Where the client is

Professional licensure generally follows the client’s location during the session, not the clinician’s. A client who joins from a vacation home in another state may need a clinician licensed there, or a different plan for that week.

Privacy

A practice that is a HIPAA covered entity needs a platform vendor willing to sign a business associate agreement. In schools, session notes and recordings that identify a student are education records under FERPA.

What this is not

This checklist covers general federal terms and good practice; it is not legal advice. Each state sets its own licensure and telehealth rules, and payers set their own billing rules.

Sources

  1. American Speech-Language-Hearing Association, Practice Portal: Telepractice (licensure, consent, facilitators, appropriateness).
  2. U.S. Department of Health and Human Services, HIPAA Privacy and Security Rules (45 CFR Parts 160 and 164) and guidance on telehealth and business associates.
  3. Family Educational Rights and Privacy Act, 34 CFR Part 99, and U.S. Department of Education guidance on virtual learning and student privacy.
  4. Centers for Medicare and Medicaid Services, Place of Service Code Set (02 and 10 for telehealth).

The example client is made up. General federal terms only; not legal advice. Support: team@caveatacademic.com.