Teaching · For Tutors · Business

The drive is
part of the job.

Type the distance, the drive time and your rates. The calculator charges only what lies past your free radius and shows what the drive does to your real hourly rate.

Set my travel feeWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 80 items.

The travel fee calculator

The worked example is a weekly family 12 miles across town. Nothing you type leaves this browser.

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What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with
The travel fee a visit and a session, the month’s travel income, your real hourly rate with and without the fee, and a fee table by distance. It prints as a rate sheet line.
Who it is for
Independent tutors who teach in clients’ homes, and tutoring business owners setting a travel policy for their tutors.
Format
Browser calculator for a phone, tablet or computer, by touch or keyboard. Prints a summary; downloads a spreadsheet (.csv); export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Tutors space in Caveat Teaching.
Support
Questions, a correction or a request: team@caveatacademic.com.

How to use it

  1. Map the distance and time.
  2. Choose a free radius.
  3. Set the mileage rate.
  4. Decide how much drive time to charge.
  5. Publish it in your rate sheet.

Set my travel fee

How the fee is built

Mileage and time, only past the free radius.

The worked example: a family across townPast the radius7 miles12 − 5, each wayMileage$9.8014 × $0.70Drive time$14.58half of 29 min at $60Fee$24.38a visitThe worked example: a family across townPast the radius7 miles12 − 5, each wayMileage$9.8014 × $0.70Drive time$14.58half of 29 min at $60Fee$24.38a visit
Only the miles beyond the free radius are charged, both ways, plus a share of the matching drive time at the hourly rate.

Mileage

The IRS business standard mileage rate is a common, defensible price for a mile of driving because it covers fuel, wear and insurance. It was 70 cents a mile for 2025 and changes each year, so the page lets you type the current one. Charging only the miles past a free radius keeps nearby clients from paying for a short trip.

Time

An hour in the car is an hour you cannot teach. Many tutors charge part of it, often half their rate, and some fold it into a higher in-home rate instead. The real hourly rate shows what the visit pays once the drive is counted.

Sources

  1. Internal Revenue Service. Standard mileage rates (irs.gov/tax-professionals/standard-mileage-rates).
  2. Internal Revenue Service. Publication 463, Travel, Gift, and Car Expenses: recordkeeping for business mileage (irs.gov).
  3. U.S. Small Business Administration. Price your products and services (sba.gov).
  4. U.S. Department of Energy and EPA. fueleconomy.gov: cost to drive (fueleconomy.gov).

Arithmetic on your own figures; the 2025 mileage rate is a default to replace with the current year’s. Your entries stay in this browser. Support: team@caveatacademic.com.