Teaching · For Tutors

One clear question, nothing that names the family.

Write the question, the strengths and the concern, and what you have tried and what happened. Run the privacy check before you share. After the discussion, record the ideas and decide which to try; the summary sets a date to report back.

Prepare a caseWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 64 items.

The case template

One record per case and discussion, under a case code. Never a name. The example is made up.

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What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with
For each discussion, a privacy-checked case summary, the question, what has been tried, the ideas chosen and a report-back date.
Who it is for
Tutors and tutoring businesses who talk through hard cases with colleagues, in their own practice or in a peer group.
Format
Browser form filled in before the discussion and finished after it. Several saved discussions per case; printed as a one-page case sheet or blank; CSV; export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Tutors space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
the case, without the name
Drawn for this page. Colleagues can help with a case they cannot identify; the question matters more than the name.

How to use it

  1. Start a record with a case code and the date.
  2. Write one question the group can answer.
  3. List what you have tried, for how long and what happened.
  4. Run the privacy check before you share anything.
  5. Record the ideas, choose one or two to try and report back.

Prepare a case

What the template is for

A good question

Groups help most with a specific question: “How do I build speed when he avoids reading aloud?” gets better answers than “He is struggling with reading.” The strategies already tried stop the group repeating them.

Privacy

Tutors outside schools are not usually covered by FERPA, but families trust you with private information. A case code, no identifying details and no copied school records keep the discussion safe; tell families in your agreement that you discuss cases with colleagues.

One change at a time

Trying one idea at a time, for a few weeks, is the only way to tell what helped. The report-back date keeps the group’s advice honest.

Sources

  1. Family Educational Rights and Privacy Act, 34 CFR Part 99 (applies to schools receiving federal funds; a guide to what counts as personally identifiable information, 34 CFR 99.3).
  2. U.S. Department of Education, Privacy Technical Assistance Center, guidance on de-identifying student data.
  3. Vescio, V., Ross, D., and Adams, A. (2008). A review of research on the impact of professional learning communities on teaching practice and student learning. Teaching and Teacher Education, 24(1), 80 to 91.
  4. Fuchs, L. S., and Fuchs, D. (2006). A framework for building capacity for responsiveness to intervention. School Psychology Review, 35(4), 621 to 626 (judging a change over enough weeks).

The example case is made up. Keep shared cases free of anything that identifies a student or family. Support: team@caveatacademic.com.