Teaching · For Tutors

From signed forms to a first session alone.

Choose employee or contractor and the checklist shows the federal forms for that status, then the steps, training and shadowed sessions every tutor needs. The summary gives the Form I-9 deadline and what is still open before the tutor works alone.

Start onboarding What you get

$5one-time · every device you sign in on

Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 64 items.

The onboarding checklist

One record per new tutor, under a staff code. Keep personal documents in your payroll records. The example is made up.

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What you get

Teaching · For Tutors$5 · included with Classroom and Whole-school licenses

What you finish with: For each new tutor, the forms for their status, steps done and open, the Form I-9 Section 2 date and the shadowing still to do.
Who it is for: Owners, managers and operations staff of tutoring businesses and programs bringing on tutors.
Format: Browser checklist kept from the offer to the first session alone. One saved record per tutor; printed with the summary or as a blank checklist; CSV; export and import a file.
Access: $5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives: The For Tutors space in Caveat Teaching.
Support: Questions about an order, access or a correction: team@caveatacademic.com.

Drawn for this page. A new tutor needs the right paperwork, the practice’s ways of working and a few shadowed sessions before working alone.

How to use it

Start a record with a staff code and the first day of work.
Choose employee or contractor.
Work through the federal forms for that status.
Complete the steps and training every tutor needs.
Schedule shadowed sessions and mark them as they happen.

Start onboarding

What the checklist is for

Employee or contractor

The label in an agreement does not decide status. Under the IRS common-law rules and the Department of Labor’s economic reality test, what matters is how the work is controlled and whether the tutor is in business for themselves. Misclassification has tax and wage consequences.

Form I-9 timing

Every new employee completes Section 1 of Form I-9 by the first day of work, and the employer examines identity and work-authorization documents and completes Section 2 within three business days. Contractors do not complete Form I-9.

What this is not

This covers federal forms in general terms; it is not legal or tax advice. States add their own withholding forms, new-hire reporting and background check rules.

Sources

U.S. Citizenship and Immigration Services, Form I-9 instructions and the I-9 Central guidance (Section 1 by the first day of employment; Section 2 within three business days).
Internal Revenue Service, Publication 15 (Circular E), Employer’s Tax Guide (Form W-4), and Publication 15-A (independent contractor or employee, common-law rules).
Internal Revenue Service, Instructions for Forms 1099-MISC and 1099-NEC (reporting nonemployee compensation, with the threshold for the tax year) and Form W-9.
U.S. Department of Labor, Wage and Hour Division, employee or independent contractor classification under the Fair Labor Standards Act (29 CFR Part 795).

The example tutor and dates are made up. This page describes federal requirements in general terms; it is not legal or tax advice. Support: team@caveatacademic.com.