Teaching · For Tutors

Write it down once, run it the same way every time.

Turn onboarding, invoicing or session notes into a numbered procedure with roles, tools and times. The builder totals the time, flags gaps and dates the next review.

Write a procedure What you get

$12one-time · every device you sign in on

Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 64 items.

The procedure builder

One record per procedure and version. The example is made up.

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What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with: A printable procedure with numbered steps, roles and tools, its time per run and per year, and the gaps to fix before handing it to someone else.
Who it is for: Independent tutors and small tutoring businesses, especially before taking on a second tutor or an assistant.
Format: Browser builder. Saved procedures; printed with the summary or as a blank form; CSV; export and import a file.
Access: $12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives: The For Tutors space in Caveat Teaching.
Support: Questions about an order, access or a correction: team@caveatacademic.com.

Drawn for this page. A written procedure is how a one-person business gets the same result on a busy week, and how a second tutor learns the job.

How to use it

Start a procedure with a code and the version date.
Name it, say what starts it, who owns it and how often.
Add the steps in order, each with a role, a tool and minutes.
Say what done looks like and pick a review cycle.
Print it, have someone else follow it, and fix what they ask about.

Write a procedure

Good procedures

Write steps people can follow

Start each step with a verb, keep it to one action, and name the template or tool. If a step needs judgment, say what to look at, not just “use judgment”.

Which procedures to write first

The ones that run every week and the ones that hurt when missed: onboarding, invoicing, cancellations and session notes.

What this is not

A policy. Policies say what the business promises families; procedures say how the work gets done.

Sources

U.S. Environmental Protection Agency, Guidance for Preparing Standard Operating Procedures (EPA QA/G-6): structure, steps and review.
U.S. Small Business Administration, Manage your business: operations and hiring help.
Gawande, A. (2009). The Checklist Manifesto. Metropolitan Books: short, tested lists and pause points.
Agency for Healthcare Research and Quality, standardizing work with checklists and written procedures (TeamSTEPPS materials).

The example business is made up. Support: team@caveatacademic.com.