Teaching · For Tutors · Business

Thirty hours open.
Twenty-one taught.

Type the hours offered, booked, cancelled and missed. The calculator shows your real utilization and the revenue sitting in the gaps.

Check my utilizationWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 80 items.

The tutor utilization rate calculator

The worked example is a solo tutor offering 30 hours a week in spring term. Nothing you type leaves this browser.

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What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with
Delivered and billed utilization, revenue against the possible, the cost of open slots and of cancellations and no-shows, and the hours needed to reach your target. It prints as a monthly summary.
Who it is for
Independent tutors deciding whether to open more hours or fill the ones they have, and tutoring center owners tracking each tutor’s schedule.
Format
Browser calculator for a phone, tablet or computer, by touch or keyboard. Prints a summary; downloads a spreadsheet (.csv); export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Tutors space in Caveat Teaching.
Support
Questions, a correction or a request: team@caveatacademic.com.

How to use it

  1. Count the hours you offer.
  2. Count the hours booked.
  3. Subtract cancellations and no-shows.
  4. Set your rate and period.
  5. Fill gaps before adding hours.

Check my utilization

How utilization is measured

Hours taught against hours offered.

The worked example: a solo tutor in spring termOffered30 ha weekBooked24 h6 h openTaught21 h2 cancelled, 1 no-showUtilization70%21 ÷ 30The worked example: a solo tutor in spring termOffered30 ha weekBooked24 h6 h openTaught21 h2 cancelled, 1 no-showUtilization70%21 ÷ 30
Utilization counts hours actually taught against hours offered; open slots and lost bookings are the gap.

Taught, not booked

A booked hour that is cancelled late or missed does not use your time well, and unless it is billed it earns nothing. Utilization here counts hours actually taught; the billed figure adds no-shows your policy charges for.

The right target

Service businesses rarely aim for 100 percent: makeup sessions, planning, travel and a sick day need room. Many plan for 75 to 85 percent of offered hours. Below that, fill the open slots before offering more; above it, raise the rate or add hours.

Sources

  1. U.S. Small Business Administration. Manage your business: plan revenue and track performance (sba.gov).
  2. U.S. Bureau of Labor Statistics. Occupational Outlook Handbook: teachers and tutors, pay and work schedules (bls.gov/ooh).
  3. Internal Revenue Service. Self-Employed Individuals Tax Center (irs.gov).
  4. U.S. Small Business Administration. Calculate your startup costs and break-even point (sba.gov).

Arithmetic on your own schedule. Your entries stay in this browser. Support: team@caveatacademic.com.