Teaching · For Tutors · Business

Twenty sessions.
A forty-two hour week.

Type your sessions and the work around them. The calculator totals your real week, the teaching share and how many sessions fit your limit.

Total my weekWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 80 items.

The tutor weekly workload calculator

The worked example is a tutor teaching 20 one-hour sessions in a busy October week. Nothing you type leaves this browser.

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What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with
Your real working hours a week, the share that is teaching, how far you are over or under your limit, the most sessions that fit, and revenue per hour worked. It prints as a one-page summary.
Who it is for
Independent tutors and teachers tutoring on the side who feel busier than their session count suggests, or who are deciding whether to take on more students.
Format
Browser calculator for a phone, tablet or computer, by touch or keyboard. Prints a summary; downloads a spreadsheet (.csv); export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Tutors space in Caveat Teaching.
Support
Questions, a correction or a request: team@caveatacademic.com.

How to use it

  1. Type your sessions and their length.
  2. Add the minutes each session brings.
  3. Add the weekly business hours.
  4. Set the most hours you want to work.
  5. Trim the biggest block first.

Total my week

How the week is totaled

Work per session, plus the business.

The worked example: a busy October weekTeaching20 h20 sessions × 60 minAround sessions15 hprep, travel, notesBusiness7 hadmin, marketing, learningReal week42 h48% teachingThe worked example: a busy October weekTeaching20 h20 sessions × 60 minAround sessions15 hprep, travel, notesBusiness7 hadmin, marketing, learningReal week42 h48% teaching
Each session brings its own preparation, travel and notes; the business adds hours on top.

Work per session

Every session brings work you do not see on the calendar: planning, getting there, writing notes and answering the family. Counting those minutes per session shows how each new student adds more than the hour itself.

The business hours

Scheduling, invoicing, email, marketing and keeping up with your subject happen whatever your session count. They set a floor under the week, which is why the sessions that fit are worked out after those hours come off your limit.

Sources

  1. U.S. Small Business Administration. Calculate your startup costs; Manage your finances; Break-even point (sba.gov).
  2. Internal Revenue Service. Self-Employed Individuals Tax Center and Publication 334, Tax Guide for Small Business (irs.gov).
  3. U.S. Bureau of Labor Statistics. Occupational Outlook Handbook: teachers, tutors and instructors, pay and work schedules (bls.gov/ooh).
  4. Internal Revenue Service. Recordkeeping for small businesses (irs.gov).

Arithmetic on your own week. Your entries stay in this browser. Support: team@caveatacademic.com.