Advancement · School Operations

Evidence for every
accessibility claim.

A school that says its website meets WCAG 2.1 AA should be able to show how it knows, criterion by criterion. Log each criterion tested with the result, the methods and what was found. The organizer shows what still blocks a Level AA claim, which failures have no ticket and which results rest on a scanner alone.

Add a criterionWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 52 items.

Criteria tested

The worked example is made up: footer link contrast that partly fails, a calendar date picker that keyboards cannot open and a year-old scanner-only pass on image alternatives. Saved on this device only.

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What you get

Advancement · School Operations$12 · included with Classroom and Whole-school licenses

What you finish with
A record per success criterion tested: number and name, level, product, result, methods, findings, test date, tester, ticket and four evidence checks. Works out test age; counts results and the Level A and AA criteria that support or do not apply; flags A and AA failures that block a conformance claim, failures with no ticket, scanner-only checks and tests over a year old.
Who it is for
Web managers, technology directors, accessibility coordinators and communications staff responsible for school websites and apps.
Format
Browser organizer with a saved record per criterion. Prints one criterion, every result in a table or a blank evidence sheet; downloads a spreadsheet (.csv) that maps onto an Accessibility Conformance Report; exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Pick the product and the WCAG version you are testing to.
  2. Test each criterion with at least one manual method.
  3. Write what you found and where, with steps.
  4. Open a ticket for every failure.
  5. Copy results into the Accessibility Conformance Report.

Add a criterion

Testing that holds up

Which test finds whatCriterionA scanner canA person must1.1.1 Non-text ContentFind images with no altJudge if the alt text is useful1.4.3 ContrastMeasure most text colorsCheck text on images2.1.1 KeyboardVery littleTab through every control2.4.3 Focus OrderNothingFollow focus through the page1.3.1 Info and RelationshipsFlag missing labelsRead headings and tablesWhich test finds what1.1.1 Non-text ContentA scanner can: Find images with no altA person must: Judge if the alt text is useful1.4.3 ContrastA scanner can: Measure most text colorsA person must: Check text on images2.1.1 KeyboardA scanner can: Very littleA person must: Tab through every control2.4.3 Focus OrderA scanner can: NothingA person must: Follow focus through the page1.3.1 Info and RelationshipsA scanner can: Flag missing labelsA person must: Read headings and tables
Evidence that holds up names the method. “The scanner passed” is not evidence for most criteria.

Why it matters for schools now

In April 2024 the U.S. Department of Justice issued a rule under Title II of the ADA requiring state and local governments, public school districts included, to make web content and mobile apps meet WCAG 2.1 Level AA, with compliance dates in 2026 and 2027 depending on the size of the government. Evidence by criterion is how a district shows where it stands.

The result words

Supports, partially supports, does not support and not applicable are the terms of the VPAT format that vendors use for Accessibility Conformance Reports. Using them here means your own results line up with what vendors send you.

Sources

  1. W3C. Web Content Accessibility Guidelines (WCAG) 2.1 and 2.2, and Understanding WCAG success criteria (w3.org/WAI).
  2. U.S. Department of Justice (2024). Final rule: Nondiscrimination on the basis of disability; accessibility of web information and services of state and local government entities, 28 CFR part 35, subpart H (ada.gov).
  3. Information Technology Industry Council. VPAT, the Voluntary Product Accessibility Template, conformance level terms (itic.org).
  4. W3C. Website Accessibility Conformance Evaluation Methodology (WCAG-EM) 1.0 (w3.org/WAI).

The worked example is made up. This organizer keeps your evidence; it is not a legal opinion on compliance. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.