Teaching · Special Education

Plan the event so nobody has to ask twice.

Work through the invitation, the venue, communication and the online part. The list puts what takes longest to arrange at the top and keeps every request in one place.

Plan an eventWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Special Education toolkit, $99 for 100 items.

The event plan

One record per event. The example is made up.

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What you get

Teaching · Special Education$5 · included with Classroom and Whole-school licenses

What you finish with
A list of what is left to arrange, longest lead time first, and every accommodation request with its status.
Who it is for
Administrators, family engagement staff, special education and 504 coordinators planning events for families and students.
Format
Browser checklist. One saved record per event; printed for the planning team or as a blank form; CSV; export and import a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Special Education toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Special Education space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
a seat and a screen for everyone
Drawn for this page. Access is cheapest when it is planned in: an invitation that says how to ask, a route without steps and interpreters booked early.

How to use it

  1. Start a record with a short event code and the event date.
  2. Set a request deadline at least two weeks ahead and put it in the invitation.
  3. Mark each item done, to do or not needed.
  4. Log every request the day it comes in.
  5. Print the plan for whoever is at the door.

Plan an event

The rules behind the checklist

Who it covers

Public schools are state and local government under ADA Title II and receive federal funds under Section 504. Events have to be accessible to people with disabilities, and communication with family members who are deaf, hard of hearing, blind or have low vision has to be as effective as with others (28 CFR 35.160).

The venue numbers

The 2010 ADA Standards set a minimum clear width of 36 inches for an accessible route (403.5.1), dispersed wheelchair spaces with companion seats in assembly seating (221, 802) and assistive listening systems in assembly spaces where hearing what is said is integral and a sound system is used (219).

Languages

Families with limited English proficiency are entitled to school information in a language they understand under Title VI of the Civil Rights Act; offer spoken-language interpreters alongside disability access.

Sources

  1. Americans with Disabilities Act Title II regulations, 28 CFR Part 35, including 35.160 (effective communication).
  2. U.S. Department of Justice. 2010 ADA Standards for Accessible Design: 219, 221, 403.5.1 and 802.
  3. Section 504 of the Rehabilitation Act, 34 CFR Part 104.
  4. U.S. Department of Justice and U.S. Department of Education. Dear Colleague Letter: English Learner Students and Limited English Proficient Parents (2015).

The example event is made up. Support: team@caveatacademic.com.