Teaching · Related Services

Every device found,
charged and working.

A speech-generating device with a dead battery or a switch sitting at the vendor for six weeks is a student without a voice or access. Log each device with its tag, student code and status, and the page tells you what is due for a check, which warranty is running out and which repair needs chasing.

Add a deviceWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Your devices

The worked example is made up: a speech-generating device overdue for a check with its warranty ending, a switch set in repair for six weeks, and a magnifier on a trial loan. Saved on this device only.

Loading the device form. If nothing appears, turn on JavaScript.

What you get

Teaching · Related Services$19 · included with Classroom and Whole-school licenses

What you finish with
A record per device: name, type, asset tag, funding source, status, student code, school, whether it goes home, how long in this status, the last check, the warranty end and a maintenance log. Counts days since the check and to the warranty end; across the inventory, counts by status and flags overdue checks, ending warranties, long repairs, trial loans and who owns an insurance-funded device.
Who it is for
Assistive technology specialists, occupational and speech-language therapists, and special education coordinators who manage shared devices.
Format
Browser inventory with a saved record per device. Prints one device’s record, the whole inventory in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add each device with its asset tag.
  2. Record who has it, where, and what paid for it.
  3. Log every check and repair.
  4. Work the flags weekly: checks, warranties, repairs.
  5. Print the inventory before each term.

Add a device

Who owns it

Who owns the devicePaid for byBelongs toIf they moveDistrict fundsthe districtstays or transfersIDEA fundsthe districtstays; new school providesFamily insurance or Medicaidthe studentgoes with themState loan librarythe lending programreturned at loan endWho owns the deviceDistrict fundsBelongs to: the districtIf they move: stays or transfersIDEA fundsBelongs to: the districtIf they move: stays; new school providesFamily insurance or MedicaidBelongs to: the studentIf they move: goes with themState loan libraryBelongs to: the lending programIf they move: returned at loan end
Under IDEA, school-purchased assistive technology goes home if the IEP team decides the student needs it there to receive a free appropriate public education.

A check in five minutes

Charge it, wipe it, turn it on, test every input and output, update the software, back up the vocabulary or settings, and note the date. Do it before breaks and after any repair.

Loan libraries

Every state has an assistive technology program, funded under the federal Assistive Technology Act, that lends devices for trials. A short loan before buying shows whether a device works for this student.

Sources

  1. Individuals with Disabilities Education Act regulations, 34 CFR 300.5, 300.6 and 300.105: assistive technology devices, services and use at home (ecfr.gov).
  2. Administration for Community Living. State Assistive Technology Act programs (acl.gov; at3center.net).
  3. Quality Indicators for Assistive Technology (QIAT) Consortium. Quality indicators for AT services (qiat.org).
  4. Centers for Medicare & Medicaid Services. Durable medical equipment and speech-generating devices coverage resources (cms.gov).

The worked examples are made up. Ownership and home use follow the funding source, district policy and the IEP. Use codes for students. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.