Advancement · School Operations

Clear AI rules,
task by task

Students and teachers need to know, for each kind of work, whether AI is off limits, for ideas only, allowed with a note or open. Set those levels, list the tools the school has approved with their minimum ages and privacy agreements, and write how staff may use them and what happens when rules are broken. The tool flags age and privacy gaps and prints the policy and a one-page family summary.

Add a policyWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 60 items.

AI policies

The worked example is made up: a high school policy with clear levels, a K to 8 draft with tool, privacy and detector problems, and a new elementary draft. Saved on this device only.

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What you get

Advancement · School Operations$12 · included with Classroom and Whole-school licenses

What you finish with
A record per policy: the school, grades covered, effective date, owner and next update; a row per kind of task with its use level and a note; how students disclose use; a row per approved tool with minimum age, privacy agreement and who may use it; staff use, integrity steps and eight safeguards; counts by level and tools without an agreement; the full policy and a one-page student and family summary to print.
Who it is for
Principals, assistant principals, technology coordinators, district leaders and teacher committees writing or updating a school AI policy.
Format
Browser tool with a saved record per policy. Prints the full policy, a student and family summary, the record, every policy in a table or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Name the grades and the owner.
  2. Set a use level for each kind of task.
  3. List approved tools, ages and agreements.
  4. Write staff use and integrity steps.
  5. Print the policy and the summary.

Add a policy

What a workable AI policy covers

Four levels students can rememberNot allowedTests, quizzes andwork that checkswhat you knowaloneDevices closedIdeas onlyBrainstorm or askfor hintsThe work itself isyoursWith a noteUse it, then sayhow: the tool,what you asked,what you keptTeachers can askyou to explainFreelyStudying, practiceand flashcardsStill check whatit saysFour levels students can rememberNot allowedTests, quizzes and work that checks what youknow aloneDevices closedIdeas onlyBrainstorm or ask for hintsThe work itself is yoursWith a noteUse it, then say how: the tool, what youasked, what you keptTeachers can ask you to explainFreelyStudying, practice and flashcardsStill check what it says
A short scale, applied task by task, is easier for students and teachers to follow than one rule for everything.

Privacy and age

Many AI services set a minimum age of 13 in their terms, and some require a parent’s permission for users under 18. Federal children’s privacy rules (COPPA) apply to services that collect personal information from children under 13, and federal student records law (FERPA) limits what schools share. A signed data privacy agreement with each tool, and a plain rule that no personal information goes into tools without one, covers most of the risk.

Integrity without guesswork

Tools that claim to detect AI writing produce false positives, including for students writing in a second language, so they should never be the only evidence. A better route is designing tasks that show process (drafts, notes, a short conversation about the work) and asking students to say how they used AI. Federal guidance on AI in schools stresses keeping people in charge of decisions about students.

Sources

  1. U.S. Department of Education, Office of Educational Technology (2023). Artificial Intelligence and the Future of Teaching and Learning: Insights and Recommendations.
  2. Federal Trade Commission. Children’s Online Privacy Protection Rule (COPPA): frequently asked questions (ftc.gov).
  3. U.S. Department of Education, Student Privacy Policy Office. FERPA and protecting student privacy while using online educational services (studentprivacy.ed.gov).
  4. Liang, W., Yuksekgonul, M., Mao, Y., Wu, E., and Zou, J. (2023). GPT detectors are biased against non-native English writers. Patterns, 4(7).
  5. TeachAI (2023). AI Guidance for Schools Toolkit (teachai.org).

The worked example is made up, including the schools and tools. Age limits and privacy terms belong to each tool’s own terms of service and your agreements with the provider; state student privacy laws add their own rules, so involve your district’s counsel. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.