Teaching · Speech & Language

Know what is on the shelf before the evaluation starts.

List every test kit, stack of record forms, therapy material and device in a room or shared kit, with its edition, the count on hand, a reorder point, who has it out and when it is due back. The tracker lists what to reorder, what is overdue, old editions to retire and anything missing parts.

Start an inventory What you get

$19one-time · every device you sign in on

Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Speech & Language toolkit, $79 for 72 items.

The inventory tracker

One inventory per room, cabinet or shared kit, keyed by a code such as RM-214. Copy it to a new date for each count. The example is made up.

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What you get

Teaching · Speech & Language$19 · included with Classroom and Whole-school licenses

What you finish with: An inventory for each room, cabinet or shared kit: every item with its kind, edition, count on hand, reorder point, who has it out, when it is due and its condition, plus a test security checklist. The summary, worked out as of the inventory’s date, lists reorders, items out with days overdue, editions to retire and missing parts. The CSV holds one row per item across every inventory.
Who it is for: School speech-language pathologists, special education teams and program coordinators who keep or share test kits, record forms and therapy materials; clinic and practice staff.
Format: Browser tracker with a table that becomes cards on a phone. Several inventories (one per room or kit); copy one to a new date for each count; printed as a list or as a blank count sheet; CSV of every item; export and import a file.
Access: $19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Speech & Language toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives: The Speech & Language space in Caveat Teaching.
Support: Questions about an order, access or a correction: team@caveatacademic.com.

Drawn for this page. A shared cabinet stays usable when every kit has a count, an edition, a sign-out and a reorder point.

How to use it

Start an inventory with a room, cabinet or kit code and the date of the count.
Add a row for each item with its kind and edition, the count on hand and, for things you restock, the count to reorder at.
When someone borrows a kit, enter their initials and the due date; clear them when it comes back.
Mark condition, including old editions to retire, and the test security practices in place.
Read what needs attention, print the list, and copy the inventory to a new date at the next count.

Start an inventory

Keeping materials secure and current

Test security

Published test kits and record forms are copyrighted, secure materials. Professional testing standards ask that they be stored securely and used only by qualified staff, and publishers generally forbid photocopying record forms. Counting forms and signing out kits protects both the tests and the students they are used with.

Editions

When a test is revised, the older edition’s norms age and publishers set a time after which it should no longer be used for decisions. Marking a kit Retire keeps it from being picked up by mistake; follow the publisher’s directions on storage or disposal.

Two titles, one tracker

The catalog listed an assessment materials inventory tracker and a therapy materials inventory manager. They do the same job, so this page covers both: test kits and record forms sit beside therapy materials, devices and supplies. Staff initials are the only personal detail; everything stays in this browser.

Sources

American Educational Research Association, American Psychological Association, and National Council on Measurement in Education (2014). Standards for Educational and Psychological Testing. Washington, DC: AERA, chapter 6 and standards on test security.
American Speech-Language-Hearing Association (2023). Code of Ethics, on using only appropriate, current assessment materials.
Copyright Act of 1976, 17 U.S.C. 106 and 107, on reproduction and fair use.
American Speech-Language-Hearing Association. Practice Portal: Assessment Tools, Techniques, and Data Sources (asha.org/practice-portal).
Individuals with Disabilities Education Act regulations, 34 CFR 300.304(c)(1)(iii) to (v) (assessments used for valid purposes, administered by trained staff, as the producer instructs).

The example inventory is made up and names no real test. The tracker counts and dates; it does not judge whether a test is suitable, and it holds no state rules. Support: team@caveatacademic.com.