Advancement · School Operations

Every jersey out
comes back.

Uniforms are expensive, and they disappear between the last game and the start of next season. Log each athlete’s items with sizes, tags and the jersey number, the issue and due dates and the replacement cost. The tracker totals what is still out, flags late and damaged sets and catches the same number handed to two players.

Add an assignmentWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Your assignments

The worked example is made up: two varsity basketball players both given number 12, and a football set four days late with a damaged practice jersey. Saved on this device only; athletes are listed by code.

Loading the assignment form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per assignment: athlete code, team and season, jersey number, items with size, tag and condition, issue and due dates, replacement cost, return status and condition, and five checks. Counts items, days to due and value out; totals sets outstanding and their replacement value and finds duplicate numbers; flags overdue sets, damage and missing agreements.
Who it is for
Athletic directors, coaches, equipment managers and activities secretaries.
Format
Browser tracker with a saved record per assignment. Prints one assignment, every assignment in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Fit sizes, then log each athlete’s items and tags by code.
  2. Set the due date to the day after the last game.
  3. Get the uniform agreement signed.
  4. Send a reminder a week before the end of the season.
  5. Inspect everything on return and log the condition.

Add an assignment

The season

A uniform season, start to finish1FitSizes tried on before anythingis tagged2IssueItems, tags and numbers loggedto an athlete code3AgreeCare, return and replacementsigned by athlete and parent4RemindA week before the last game5CollectEvery item back, countedagainst the log6InspectCondition noted; reorder whatis goneA uniform season, start to finish1FitSizes tried on before anything is tagged2IssueItems, tags and numbers logged to anathlete code3AgreeCare, return and replacement signed byathlete and parent4RemindA week before the last game5CollectEvery item back, counted against the log6InspectCondition noted; reorder what is gone
Collection right after the last game, before the team scatters, brings back the most uniforms.

Codes, not names

Use an athlete code or initials here and keep the roster that matches codes to names in your school system. That way a printout left on a bench says nothing about a student.

Charges and holds

Whether a school may charge for or hold records over lost uniforms is set by state law and district policy. This tracker records what is out and what it costs; it does not decide what happens next.

Sources

  1. National Interscholastic Athletic Administrators Association. Leadership training courses on equipment and facility management (niaaa.org).
  2. National Federation of State High School Associations. Sport rules books, uniform and numbering rules (nfhs.org).
  3. U.S. Department of Education, Student Privacy Policy Office. FERPA guidance on education records (studentprivacy.ed.gov).
  4. Manufacturer care labels and the ASTM D5489 care symbol guide, for washing instructions.

The worked examples are made up. Charges, holds and uniform policies are set by your state and district. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.