Advancement · School Operations

Walk the campus.
Fix what you find.

Eighteen checks in four layers, from the outside lights to the classroom lock, done at different times of day. Every problem gets a location, a priority and an owner, and stays on the list until someone records the day it was fixed.

Start a walk-throughWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Walk-throughs

The worked example is two made-up walk-throughs of a middle school, one before school in October and one after dismissal in November with a propped gym door. Walk-throughs save on this device only.

Loading the walk-through form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$5 · included with Classroom and Whole-school licenses

What you finish with
A walk-through per campus and date with the inspector and time of day; eighteen checks in four groups; each problem with location, priority, owner and fix date; flags for urgent open problems and doors found unlocked or propped; open problems by priority across walk-throughs.
Who it is for
Principals, assistant principals, facilities and operations staff and school safety teams.
Format
Browser checklist with a saved record per walk-through. Prints a walk-through, all walk-throughs or a blank form for the clipboard; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Print a blank form, or open the page on a phone, and walk the outside first.
  2. Vary the time: before school, at dismissal and once after dark.
  3. Log each problem where you find it, with a priority and an owner.
  4. Fix urgent problems the same day and record the date.
  5. Compare walk-throughs month to month to see what keeps coming back.

Start a walk-through

Layers of protection

Layers, from the street to the classroomroomOutsidelighting, sight lines, locked roof and utility accessThe doorone entrance, locked doors, closers that latchThe officebuzz-in, ID, badgeThe classroomlocks from inside, numbers outside, a phone that worksLayers, from the street to the classroomroomOutsidelighting, sight lines, locked roof and utility accessThe doorone entrance, locked doors, closers that latchThe officebuzz-in, ID, badgeThe classroomlocks from inside, numbers outside, a phone that works
Each layer buys time for the next. A propped side door skips three of them at once, which is why it tops the list.

Physical checks only

This checklist covers the building and grounds. It does not replace your emergency operations plan, threat assessment team, drills or the guidance of local fire, police and emergency officials, and it does not judge whether a building meets fire or building codes.

Why doors come first

Federal school safety guidance puts access control at the center of a secure campus: one controlled entrance, other exterior doors locked, and classroom doors that lock from inside. A door propped for convenience is the most common gap, and the fix is usually a routine, not new hardware.

Sources

  1. Cybersecurity and Infrastructure Security Agency. K-12 School Security Guide (3rd ed., 2022) and School Security Assessment Tool (cisa.gov).
  2. SchoolSafety.gov. Physical Security and Access Control resources (Departments of Homeland Security, Education, Justice and Health and Human Services).
  3. National Fire Protection Association. NFPA 10, Standard for Portable Fire Extinguishers: monthly inspections.
  4. Crowe, T. D., & Fennelly, L. J. (2013). Crime Prevention Through Environmental Design (3rd ed.). Butterworth-Heinemann.

The worked example is made up. This is a physical walk-through record, not a security assessment or code review; local officials and your district’s plans come first. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.