Advancement · School Operations

Everything you publish,
in priority order.

Schools publish far more than they can review at once: site sections, course pages, forms, slide decks, board videos. Accessibility work goes faster when it starts from one list with an owner for each item. Add each asset with its audience, status and open critical issues. The inventory ranks them, flags overdue reviews and shows how much is still unreviewed.

Add an assetWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 52 items.

Digital assets

The worked example is made up: an enrollment form with three critical issues, grade 9 biology course pages never reviewed and board meeting videos part way through captioning. Saved on this device only.

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What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per digital asset: name, kind, owner, audience, review status, open critical issues, last and next review dates and four checks. Works out a priority score and days to the next review; counts assets reviewed, totals open critical issues and ranks assets by priority; flags unreviewed student, family and public assets, overdue reviews, critical issues on public-facing assets and videos without accurate captions.
Who it is for
Accessibility coordinators, web managers, technology directors and communications staff in schools and districts.
Format
Browser inventory with a saved record per asset. Prints one asset, the whole inventory in a table or a blank inventory sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. List everything before reviewing anything.
  2. Give each asset one owner.
  3. Archive what nobody uses.
  4. Work down the priority list.
  5. Set a next review date for every asset.

Add an asset

One list, one owner each

Working through an inventoryList itEvery site section, app,course, form, documentset and video channel.One owner each.Rank itPublic, student andfamily assets first.Then by tasks that areblocked.Shrink itArchive what nobodyuses.Fix the templates manypages share.Working through an inventoryList itEvery site section, app, course, form,document set and video channel.One owner each.Rank itPublic, student and family assets first.Then by tasks that are blocked.Shrink itArchive what nobody uses.Fix the templates many pages share.
The priority score here is a simple planning aid: audience weight (public and students 3, families 2, staff 1) times open critical issues, plus 2 for never reviewed.

Why now

The U.S. Department of Justice’s 2024 ADA Title II rule requires public school districts’ web content and mobile apps to meet WCAG 2.1 Level AA, with compliance dates in 2026 and 2027 by size. An inventory is the first thing to have: a district cannot fix what it has not listed.

Critical means blocked

Count as critical only the issues that stop a person finishing a task: submitting a form, opening an assignment, following a meeting. Everything else still matters, but those come first, with another way to get the task done offered in the meantime.

Sources

  1. U.S. Department of Justice (2024). Final rule on the accessibility of web information and services of state and local government entities, 28 CFR part 35, subpart H (ada.gov).
  2. W3C. Planning and managing web accessibility (w3.org/WAI/planning).
  3. U.S. General Services Administration. Section508.gov: building an accessibility program and inventory.
  4. Described and Captioned Media Program. Captioning key: quality guidelines (dcmp.org).

The worked example is made up. The priority score is a planning aid, not a legal standard. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.