Advancement · Data and Impact

Time it, watch it,
fix one thing before the next.

A drill is only useful if someone writes down what went wrong. Record the kind of drill, the times to clear the building and to account for everyone against your school’s targets, each room’s headcount report and what the evaluator saw. Assign every problem an owner and a date; the form flags missed targets, late rooms and fixes with no one on them.

Evaluate a drillWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Grant writer’s desk, $49 for 32 items.

Drills

The worked example is made up: an unannounced fire drill that cleared in 3:10 against a 3:00 target and took 9:00 to account for everyone, with the gym and library late, and an earlier lockdown drill that met its targets. Records save on this device only.

Loading the drill form. If nothing appears, turn on JavaScript.

What you get

Advancement · Data & Impact$12 · included with Classroom and Whole-school licenses

What you finish with
A record per drill with kind, date, time, building, announced or not, evaluator and people in the building; times to clear and to account for everyone with targets; each room or area with headcount timing and problems; eight observations; corrective actions with owner and date; minutes and seconds against target and rooms reporting on time; flags for missed targets, late or missing headcounts, observations not met and actions with no owner.
Who it is for
Principals, assistant principals, school safety teams, school resource officers and district emergency coordinators.
Format
Browser form with a saved record per drill. Prints a drill evaluation for the safety team, every drill as a log for the year or a blank form for the evaluator; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Grant writer’s desk ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Data & Impact space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Set your targets with your fire marshal or safety plan before the drill.
  2. Station evaluators where problems hide: gym, cafeteria, restrooms, outdoors.
  3. Time to clear and to full accountability.
  4. Record each room’s headcount report and anything that went wrong.
  5. Give every fix an owner and a date, and check it in the next drill.

Evaluate a drill

The drill cycle

Drill, evaluate, fix, drill againRunTimeObserveFixRepeatRunAnnounced first; unannounced once staff know itTimeTo clear, and to account for everyoneObserveEvery area, including the hard onesFixOne owner and a date for each problemRepeatCheck the fix worked in the next drillDrill, evaluate, fix, drill againRunTimeObserveFixRepeatRun: Announced first; unannounced once staff know itTime: To clear, and to account for everyoneObserve: Every area, including the hard onesFix: One owner and a date for each problemRepeat: Check the fix worked in the next drill
Federal guidance treats drills as practice to find problems. A drill that finds none may not have looked hard enough.

How often, and which kinds

How often schools drill, and which drills, is set by state law and the fire code your jurisdiction adopts; fire drills are often required monthly while school is in session. Federal guidance encourages practicing each hazard in your emergency operations plan, including lockdown, shelter in place and reverse evacuation.

Drills without harm

Federal and professional guidance warns against drills that simulate an attack without notice, use fake weapons or gunfire sounds, or frighten students. Tell students it is a drill, adapt for younger children and students with disabilities, and talk afterward about what went well.

Sources

  1. Readiness and Emergency Management for Schools Technical Assistance Center (REMS TA Center), U.S. Department of Education. Guide for Developing High-Quality School Emergency Operations Plans and drill resources (rems.ed.gov).
  2. Federal Emergency Management Agency. Homeland Security Exercise and Evaluation Program (HSEEP): evaluation, improvement plans and corrective actions (fema.gov).
  3. National Fire Protection Association. NFPA 101, Life Safety Code: emergency egress drills in educational occupancies, as adopted by each jurisdiction.
  4. National Association of School Psychologists and National Association of School Resource Officers. Best Practice Considerations for Armed Assailant Drills in Schools (nasponline.org).

The worked example is made up. Targets and drill requirements come from your state, fire marshal and safety plan, not from this form. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.