Teaching · Related Services

The clock starts at consent.
Know where every referral stands.

Log each referral with the dates of the notice, the request and the parent’s answer. The organizer counts the evaluation timeline from the day consent arrives, keeps a record of every attempt to reach a parent who has not answered, and checks the notice went out in a language the parent understands.

Add a referralWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Referrals

The worked example is made up: a consent signed October 9 with the evaluation due December 8, and a Spanish-speaking parent who has not answered after a letter, a call and an email. Records save on this device only and use student codes.

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What you get

Teaching · Related Services$12 · included with Classroom and Whole-school licenses

What you finish with
A record per referral with student code, referral, notice, request and consent dates, the parent’s answer, the timeline in days, areas to assess and the parent’s language; every attempt to reach the parent; six procedural checks; the due date and days left; flags for the timeline, no answer after several attempts, a refusal and a notice not in the parent’s language.
Who it is for
School psychologists, special education coordinators, evaluation team chairs, speech-language pathologists and other evaluators.
Format
Browser organizer with a saved record per referral. Prints a referral record for the file, every referral as a caseload table or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add the referral by student code the day it arrives.
  2. Send prior written notice and the consent request; log the dates.
  3. Log every attempt to reach the parent, with how and what happened.
  4. When consent arrives, enter the date; the due date appears.
  5. Check the caseload table weekly for evaluations due within 14 days.

Add a referral

From referral to eligibility

From referral to eligibility1ReferralA parent or theschool asks foran evaluation.2Prior written noticeThe districtsays what itproposes toevaluate andwhy.3Informed consentThe parentunderstands andsigns; the clockstarts.4EvaluationEvery area ofsuspecteddisability, byqualifiedevaluators.5EligibilityWithin 60 daysof consent, orthe state’stimeline.From referral to eligibility1. ReferralA parent or the school asks for anevaluation.2. Prior written noticeThe district says what it proposesto evaluate and why.3. Informed consentThe parent understands and signs;the clock starts.4. EvaluationEvery area of suspected disability,by qualified evaluators.5. EligibilityWithin 60 days of consent, or thestate’s timeline.
The 60-day clock starts at consent, not at the referral. A few situations, such as a parent repeatedly not bringing the child, can affect it; your state rules say how.

Informed consent

Under IDEA, a district must get informed written consent from the parent before an initial evaluation. Informed means the parent has been given all the relevant information in their native language or other mode of communication, understands and agrees in writing, and knows consent is voluntary and can be revoked. Consent to evaluate is not consent to services.

When a parent does not answer

The district must make reasonable efforts to get consent and keep records of them: letters, calls, emails, meetings, home visits and interpreters. If the parent refuses or does not respond, the district may, but does not have to, seek the evaluation through mediation or due process; it cannot do so for a child who is home-schooled or placed in a private school by the parent.

Sources

  1. Individuals with Disabilities Education Act, 34 CFR 300.301: initial evaluations within 60 days of consent, or a state-set timeline.
  2. Individuals with Disabilities Education Act, 34 CFR 300.300: parental consent, reasonable efforts and refusal.
  3. Individuals with Disabilities Education Act, 34 CFR 300.9 (consent), 300.503 (prior written notice) and 300.504 (procedural safeguards notice).
  4. U.S. Department of Education. IDEA website: regulations and policy documents (sites.ed.gov/idea).

The worked example is made up. States can set their own timelines and may count school days; follow your state rules and district procedures. This is not legal advice. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.