Teaching · Special Education

Bring the break data to the ESY decision, goal by goal.

For each goal, enter the score before a break, the first score after it and how many weeks it took to get back. Mark the factors your team weighs. The organizer works out the drop and the recoupment against the period your team sets, and lists what applies and what is still missing.

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Included with Caveat Classroom and Whole-school licenses. Or get it in the Special Education toolkit, $99 for 100 items.

The ESY organizer

One record per student per decision. Use initials or a code, never a name. The example is made up.

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What you get

Teaching · Special Education$12 · included with Classroom and Whole-school licenses

What you finish with
For each student, before-and-after scores and weeks to recoup for each goal, the factors marked, family input and the team’s decision with ESY services and the reason, with a summary that works out regression and recoupment against the team’s period.
Who it is for
Special education teachers, related service providers and IEP teams preparing for an extended school year discussion, and special education administrators reviewing decisions.
Format
Browser organizer with a goals table. Several saved records; printed with the summary or as a blank paper form; CSV with one row per student; export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Special Education toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Special Education space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
Drawn for this page. The question is not whether a student slips over a break, since most do, but how far and how long it takes to come back.

How to use it

  1. Start a record with the student’s initials or a code and the date you reviewed the data.
  2. Enter the meeting date, which breaks the data come from and the recoupment period your team uses.
  3. Add each goal with the same measure before and after the break, and the weeks it took to get back.
  4. Mark each factor applies, does not or needs data, and add what the family sees.
  5. After the meeting, record the decision, the services if ESY is needed and the reason.

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What the organizer is for

What federal law says

Under IDEA, a school must provide extended school year services when the IEP team decides, for that student, that they are necessary for a free appropriate public education. A school may not limit ESY to particular categories of disability or unilaterally limit the type, amount or duration of the services. Beyond that, states set their own standards and many name the factors teams weigh.

Regression and recoupment

Most students lose some ground over a break. The question is how far a skill drops and how long it takes to come back. The organizer compares each goal’s recoupment with the period your team sets, because that period comes from your state and district guidance, not from this page.

Data, not the decision

The summary never says whether a student needs ESY; the team decides that, weighing everything together, and regression is only one factor. If the decision does not match the data, the organizer asks for the reason in the team’s words. Records use a code, never a name, and stay in this browser.

Sources

  1. Individuals with Disabilities Education Act regulations, 34 CFR 300.106 (extended school year services).
  2. 34 CFR 300.320(a)(2) and (3) (measurable annual goals and how progress is measured and reported).
  3. Armstrong v. Kline, 476 F. Supp. 583 (E.D. Pa. 1979), and later federal cases on regression and recoupment, background only; state standards differ.
  4. U.S. Department of Education, Office of Special Education Programs, letters on ESY decisions being made individually by the IEP team.
  5. Family Educational Rights and Privacy Act, 34 CFR Part 99.

The example student is made up. The organizer gathers data for an IEP team; it does not decide eligibility for ESY and holds no state criteria or timelines. Follow your state’s and district’s ESY guidance. Support: team@caveatacademic.com.