Teaching · Special Education

Every finish time,
before the test starts.

Enter the test's sections and the time the room must be free, then add students by code with their timing accommodation. The page works out each student's schedule to the minute, flags anyone who would run into lunch and writes the proctor sheets.

Open the calculatorWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Special Education toolkit, $99 for 100 items.

The calculator

The worked example is a made-up two-part science exam starting at 8:30 with lunch at 11:15, and five students with different timing accommodations. Change anything; your work saves in this browser.

Loading the calculator. If nothing appears, turn on JavaScript.

What you get

Teaching · Special Education$12 · included with Classroom and Whole-school licenses

What you finish with
A schedule for every student (each section's start and stop, breaks and finish time) on one timeline beside standard time, a split plan for anyone who would run past the room's limit, groups of students who can share a room, and a printable proctor sheet per group with every start, warning, break and stop.
Who it is for
Test coordinators, special education teachers and case managers, school counselors, 504 coordinators, proctors and classroom teachers giving tests with timing accommodations.
Format
Browser tool. Prints proctor sheets; downloads the schedule as a spreadsheet (.csv); export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Special Education toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Special Education space in Caveat Teaching.
Support
Questions, a correction or a request: team@caveatacademic.com.

How to use it

  1. On The test tab, enter the sections with their standard minutes and any break between them, the start time and when the room must be free.
  2. On the Students tab, add each student by code with the time multiple and any stop-the-clock breaks from their plan.
  3. Read the Schedule: the timeline shows everyone beside standard time, and anyone past the limit gets a split at a section boundary.
  4. Open Proctor sheets for one sheet per group of students who share the same timing, and print them.
  5. On test day, if the start runs late, add the delay to every time on the sheet.

Open the calculator

How the times are worked out

The arithmetic, and what the page leaves to the student's plan and the testing program.

Extended time and breaks

Each section's standard minutes are multiplied by the student's time multiple and rounded up to a whole minute: time and a half on a 35-minute section is 53 minutes, double time is 70. Stop-the-clock breaks come after every so many minutes of testing and do not count toward testing time; none is placed at the very end of a section. The standard break between sections stays the same length for everyone.

The schedule runs straight from the start time. If a student would finish after the time the room must be free, the page keeps every section that fits in the first session and moves the rest, whole, to a second session, because a section is not usually split partway.

Rooms and proctor sheets

Students with the same multiple and the same break pattern finish together, so they are grouped as candidates to share a room. Each sheet lists every start, the warning before each stop (5 minutes unless you change it), each break and each stop.

Timing accommodations come from the student's IEP or Section 504 plan, under federal law (IDEA and Section 504). State tests, college admission tests and Advanced Placement exams have their own approved accommodations and timing rules; follow the program's manual where it differs from this plan.

Sources

  1. Individuals with Disabilities Education Act, 20 U.S.C. § 1412(a)(16) and 34 C.F.R. § 300.160. Appropriate accommodations on state and districtwide assessments, written in the IEP.
  2. Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, and 34 C.F.R. Part 104. Accommodations for students with disabilities in programs that receive federal funds.
  3. National Center on Educational Outcomes, University of Minnesota. Accommodations for students with disabilities on assessments: timing and scheduling accommodations (nceo.umn.edu).
  4. Council of Chief State School Officers (2016). Accessibility Manual: How to Select, Administer, and Evaluate Use of Accessibility Supports for Instruction and Assessment of All Students.

The worked example is made up. Times are for planning; the test's own directions and the student's plan decide what is allowed. Support: team@caveatacademic.com.