Enrichment · Passion Projects

Every number and every
medicine, on one sheet.

When something goes wrong on a trip, the lead teacher needs the bus dispatcher’s number, the nearest hospital and which chaperone has the auto-injector, without digging. Build the sheet here, by student code, check the ratio, and print a copy for every adult.

Plan a tripWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Passion projects kit, $39 for 34 items.

Your trips

The worked example is made up: 48 fourth graders and five adults at a museum with two auto-injectors, and a city hall tour short on adults. Saved on this device only.

Loading the trip form. If nothing appears, turn on JavaScript.

What you get

Enrichment · Passion Projects$12 · included with Classroom and Whole-school licenses

What you finish with
A record per trip: destination, date, students and adults, your district’s ratio, the office, site and bus numbers, the nearest hospital, every student with a note by code (guardian phone, need, who carries the medicine) and ten safety steps. Works out students per adult and counts medical needs and auto-injectors; flags a high ratio, auto-injectors, inhalers, missing guardian phones, custody notes and the roster.
Who it is for
Teachers, club advisers and coaches leading trips, and the school nurses and office staff who help them prepare.
Format
Browser organizer with a saved record per trip. Prints the trip sheet for each adult, every trip in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Passion projects kit ($39) and the Enrichment Suite pass ($119), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Passion Projects space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Enter the trip, the date and who is going.
  2. Add the office, site, bus and hospital.
  3. Add students with notes, by code, with who carries the medicine.
  4. Check the ratio and work through the steps.
  5. Print a copy for each adult and leave one at the office.

Plan a trip

Headcounts, all day

Headcounts, all day1BoardingCount on the bus against theroster2ArrivalCount again before anyoneleaves the bus3Each moveGroups count themselves andreport to the lead4LunchCount in and out of the eatingarea5Before leavingCount on the bus; no oneleaves until it matches6Back at schoolCount off the bus; report anychange to the officeHeadcounts, all day1BoardingCount on the bus against the roster2ArrivalCount again before anyone leaves the bus3Each moveGroups count themselves and report tothe lead4LunchCount in and out of the eating area5Before leavingCount on the bus; no one leaves until itmatches6Back at schoolCount off the bus; report any change tothe office
Ratios, medication rules and forms are set by your district and state. Many schools use one adult for every 10 elementary students; check your own policy.

Auto-injectors on the trip

An epinephrine auto-injector only helps if it is with the student when a reaction starts. Put the student in the trained adult’s group, check the injector is in date, and agree that anyone who uses it calls 911 right away.

Privacy

Use student codes on the shared sheet. Give each chaperone only what they need for their own group; the full health details stay with the lead teacher and the nurse.

Sources

  1. American Academy of Pediatrics. Guidance on medications and health plans for school trips and anaphylaxis action plans (aap.org).
  2. Food Allergy Research & Education. Field trips and food allergies (foodallergy.org).
  3. Centers for Disease Control and Prevention. Voluntary guidelines for managing food allergies in schools (cdc.gov).
  4. U.S. Department of Education, Student Privacy Policy Office. FERPA and health records in schools (studentprivacy.ed.gov).

The worked examples are made up. Ratios, medication rules and permission forms are set by your district and state. Use codes for students. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.