Advancement · Grants & Funding

Government grants,
registered and ready.

Government grants fail on paperwork as often as on merit: a SAM.gov registration that lapsed, a match nobody budgeted, a portal that crashed on deadline day. Add each opportunity from its notice. The organizer counts down to an internal target two business days early, shows the odds where they are published and flags the registrations and matches that are not in place.

Add an opportunityWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Grant writer’s desk, $49 for 55 items.

Opportunities

The worked example is made up: a federal planning grant due in three weeks with the SAM.gov registration lapsed, a state equipment grant with a required match and no source, and a national competition with 40 applications per award. Saved on this device only.

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What you get

Advancement · Grants & Funding$12 · included with Classroom and Whole-school licenses

What you finish with
A record per opportunity: agency, program, Assistance Listing and opportunity numbers, level, eligibility, due date, award ceiling, expected awards, last round’s applications, cost sharing and match source, and six readiness checks. Works out days to the deadline and a submit-by date two business days early; lists open opportunities by date and totals ceilings pursued; flags ineligibility, partner requirements, a lapsed SAM.gov registration near a deadline, a match with no source and long odds.
Who it is for
Grant writers, federal programs directors and business officers in schools and districts.
Format
Browser organizer with a saved record per opportunity. Prints one opportunity, every one in a table or a blank opportunity sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Grant writer’s desk ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Grants & Funding space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Copy the facts from the notice of funding opportunity.
  2. Check eligibility before anything else.
  3. Renew SAM.gov the day you decide to apply.
  4. Name the match source if one is required.
  5. Work to the submit-by date, not the due date.

Add an opportunity

Before a federal application

Getting ready to apply for a federal grant1SAM.govRegister or renew; it lapsesafter a year.2UEIAssigned with the SAM.govregistration.3Grants.gov rolesSomeone holds the authorizedsubmitter role.4Read the noticeEligibility, allowable costs,match, page limits.5Sign-offLeadership or board approvesapplying.6Submit earlyTwo business days before, andcheck for errors.Getting ready to apply for a federal grant1SAM.govRegister or renew; it lapses after ayear.2UEIAssigned with the SAM.gov registration.3Grants.gov rolesSomeone holds the authorized submitterrole.4Read the noticeEligibility, allowable costs, match,page limits.5Sign-offLeadership or board approves applying.6Submit earlyTwo business days before, and check forerrors.
The registration steps take the longest and cannot be rushed at the end. Start them before the notice is even out.

SAM.gov every year

Federal applicants must have an active SAM.gov registration, renewed every year, and the Unique Entity ID that comes with it. A lapsed registration blocks submission in Grants.gov, and reactivation is not instant. Check the expiration date when the year’s grant calendar is set.

Read the odds

Some programs publish how many applications they received and how many they funded. Forty applications per award is a long shot; it may still be worth it, but it is worth knowing before committing weeks of staff time.

Sources

  1. U.S. General Services Administration. SAM.gov entity registration and renewal; Unique Entity ID (sam.gov).
  2. Grants.gov. Applicant registration, roles and submitting early (grants.gov).
  3. Office of Management and Budget. Uniform Guidance, 2 CFR part 200: cost sharing and allowable costs (ecfr.gov).
  4. U.S. Department of Education. Discretionary grant application packages and notices inviting applications (ed.gov).

The worked example is made up; its programs and figures are invented. Always work from the official notice. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.