Advancement · Grants and Funding

Ask the funder once,
in writing.

Unclear eligibility, page limits and cost rules sink applications that would otherwise score well. Log each question with the section and exact wording it concerns, the question as sent and the answer with where it came from. The organizer watches the funder’s question deadline, chases unanswered questions and flags answers given only by phone.

Add an opportunityWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Grant writer’s desk, $49 for 32 items.

Opportunities

The worked example is made up: a federal teacher grant competition with four questions, one answered by email, one by phone, one waiting and one not yet sent, nine days before questions close. Saved on this device only.

Loading the opportunity form. If nothing appears, turn on JavaScript.

What you get

Advancement · Grants & Funding$12 · included with Classroom and Whole-school licenses

What you finish with
A record per opportunity with funder, name or number, application and question deadlines, how questions are taken and the contact’s role; each question with section, quoted wording, question as sent, date, answer and source; five steps for using the answers. Flags unsent questions near the question deadline, unanswered questions and phone-only answers; counts answered questions.
Who it is for
Grant writers, development staff, district grant coordinators and program directors preparing applications.
Format
Browser organizer with a saved record per opportunity. Prints the question log for the writing team, every opportunity as a table or a blank log; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Grant writer’s desk ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Grants & Funding space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Read the notice and the funder’s FAQ first.
  2. Add each unclear point with its section and exact words.
  3. Send questions one at a time, the way the notice says.
  4. Log each answer and where it came from; confirm phone answers by email.
  5. Share the answers and change the draft where needed.

Add an opportunity

Writing the question

A question a funder can answerWhereSection 4, Budget, page 22Quote“equipment over $5,000 per unit”Your caseA $6,200 robotics kit, sold as one unit or as partsAskIs it equipment or supplies?A question a funder can answerWhereSection 4, Budget, page 22Quote“equipment over $5,000 per unit”Your caseA $6,200 robotics kit, sold as oneunit or as partsAskIs it equipment or supplies?
One question, the exact words, your real case.

Federal competitions

Federal notices of funding opportunity, posted on Grants.gov, name an agency contact for questions. Many agencies publish answers in a public FAQ so every applicant sees the same information, and some stop answering individual questions before the deadline. Treat the published notice and its amendments as the rule, and keep answers in writing.

Equipment and supplies

Under the federal Uniform Guidance, equipment is tangible property with a useful life of more than a year and a per-unit cost at or above the lower of the organization’s threshold or the federal threshold, raised to $10,000 in the 2024 revisions. Items below it are supplies. Questions like the one in the example are common for that reason.

Sources

  1. Grants.gov. Grant Terminology and applicant resources (grants.gov).
  2. Office of Management and Budget. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200, including the 2024 revisions (ecfr.gov).
  3. U.S. Department of Education. Applying for discretionary grants: notices inviting applications and FAQs (ed.gov).
  4. Candid. Proposal writing resources (candid.org).

The worked example is made up, including the competition and answers. Funders’ written notices and answers are the rule; this organizer only keeps track of them. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.