Teaching · Special Education

An IEP meeting agenda with real times, and the right people in the room.

List the topics in order with who leads each and how long, and the agenda fills in the clock times. It tells you when the plan runs over the time booked, and checks who is coming against the team members federal law requires, including the student when transition is on the table.

Build an agendaWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the New special education teacher kit, $39 for 31 items.

The agenda generator

One agenda per meeting. Use the student’s initials or a code, never a name. Print it or send it ahead; the example is made up.

Loading the form. If nothing appears, turn on JavaScript.

What you get

Teaching · Special Education$12 · included with Classroom and Whole-school licenses

What you finish with
For each meeting, a printable agenda with clock times and leads, the planned total and end time, the attendance list, the family’s concerns and a check against the members IDEA requires.
Who it is for
Special education teachers and case managers who schedule and run IEP meetings, and administrators who attend them.
Format
Browser generator with a topics table. Several saved agendas; printed with the summary or as a blank paper form; CSV with one row per meeting; export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the New special education teacher kit ($39) and the Special Education toolkit ($99), and 2 more bundles. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Special Education space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
Drawn for this page. A clear agenda with times keeps the family’s part of the meeting from being the part that gets rushed.

How to use it

  1. Start a record with the student’s initials or a code and the meeting date.
  2. Choose the kind of meeting, the start time, the length, the format and whether an interpreter is needed.
  3. Tick who is attending and paste in the concerns the family sent ahead.
  4. Add the topics in order with who leads each and how many minutes.
  5. Read the checks, fix the time or the team, then print or send the agenda ahead.

Build an agenda

What the agenda is for

Who must be there

Under IDEA the IEP team includes the parents, at least one general education teacher if the child is or may be in general education, at least one special education teacher or provider, a district representative who can commit resources, someone who can interpret evaluation results, others with knowledge of the child at the parent’s or school’s discretion, and the child when appropriate. The student must be invited when postsecondary goals and transition services are considered. A required member may be excused only with the parent’s written agreement.

Time for the family

Parents are equal members of the team. An agenda that sets aside time for the family’s concerns and the student’s strengths, early, makes it harder for that part to be rushed at the end.

Language access

Schools must take steps to make sure parents understand the meeting, including an interpreter for parents whose native language is not English. Send the agenda ahead in a form the family can read. Records use a code, never a name, and stay in this browser.

Sources

  1. Individuals with Disabilities Education Act regulations, 34 CFR 300.321 (IEP team, including (b) the child and transition, and (e) excusal of members).
  2. 34 CFR 300.322 (parent participation: notice, a mutually agreed time and place, other ways to take part, and an interpreter).
  3. 34 CFR 300.320(b) (transition services, beginning not later than the first IEP in effect when the child turns 16, or younger if the IEP team decides).
  4. 34 CFR 300.324(a) (development of the IEP, including the parents’ concerns and the child’s strengths).
  5. Family Educational Rights and Privacy Act, 34 CFR Part 99.

The example meeting is made up. The generator builds an agenda; it does not schedule the meeting, send notices or decide anything for the team, and it holds no state rules, some of which add requirements. Support: team@caveatacademic.com.